What is the Freedom of Information Act?

The Free­dom of Infor­ma­tion Act (FOIA) is a law that guar­an­tees all per­sons access to com­plete infor­ma­tion regard­ing the activ­i­ties and poli­cies of gov­ern­ment and pub­lic offi­cials.

Who can make a request?

Any­one can make a request.

What can be requested?

Any­thing not express­ly exempt­ed by the FOIA statute must be dis­closed.

How is a FOIA request made?

The eas­i­est way to sub­mit a FOIA request is to fill out our FOIA request form; be as spe­cif­ic as pos­si­ble in the descrip­tion sec­tion. This should be sub­mit­ted to one of our Free­dom of Infor­ma­tion Offi­cers. Requests can also be made in per­son or over the phone.

Can FOIA requests be made for commercial purposes?

Yes, but they will be giv­en low­er pri­or­i­ty than oth­er requests and may be sub­ject to addi­tion­al fees. If a request is being made for com­mer­cial pur­pos­es then that should be dis­closed at the time the request is made.

What happens after a FOIA request is submitted?

Ordi­nar­i­ly, with­in five busi­ness days, the sub­mit­ter will be con­tact­ed and either the request­ed infor­ma­tion will be made avail­able and any fees will be cal­cu­lat­ed or the request will be reject­ed and an expla­na­tion will be giv­en. Under some cir­cum­stances, such as com­mer­cial requests, addi­tion­al time will be allowed. The FOIA requests them­selves, whether accept­ed or reject­ed, also become part of the pub­lic record.

What sorts of fees are associated with a FOIA request?

The first 50 print­ed pages are free. Oth­er fees are assessed accord­ing to our fee sched­ule.

What would cause a FOIA request to be rejected?

A request may be reject­ed because it wasn’t spe­cif­ic enough. Addi­tion­al­ly, some infor­ma­tion is specif­i­cal­ly exempt­ed by the FOIA statute. If you con­tact the offices of our Free­dom of Infor­ma­tion Offi­cers, staff can help you to make sure your request is spe­cif­ic enough and does not include exempt­ed infor­ma­tion.

If my request is rejected, how can I appeal this decision?

Appeals to FOIA requests should be direct­ed to the Attor­ney Gen­er­al of the State of Illi­nois.

FOIA Officers

Depart­ment Con­tact
Pub­lic Infor­ma­tion Offi­cer Rol­lie Hawk
309 W. Mar­ket, Room 239
Jones­boro, IL 62952
State’s Attor­ney Daniel Klinge­mann
309 W. Mar­ket, Room 239
Jones­boro, IL 62952

FOIA Request Fee Schedule

Doc­u­ment Request Fee
First 50 pages of print­ed mate­r­i­al NO FEE
Black & White pages after 1st 50 pages $0.15 per page
Col­or pages after 1st 50 pages $0.30 per page
CD/DVD $1.00 per CD or DVD

Documents and Categories

In accor­dance with Sec­tion 5 of the Illi­nois Free­dom of Infor­ma­tion Act (5 ILCS 140/5), here is a list of doc­u­ments and cat­e­gories of records avail­able for copy and inspec­tion main­tained by each office.  In accor­dance with Sec­tion 3.5 of the Illi­nois Free­dom of Infor­ma­tion Act (5 ILCS 140/3.5), items imme­di­ate­ly avail­able are not­ed by an aster­isk (*).

County Clerk and Recorder

  • State­ments of Eco­nom­ic Inter­est *
  • Tax Buy­er 1099s
  • Tax Deeds *
  • Tax Dis­trict Bud­gets and Levies *
  • Tax Exten­sions and Levies *
  • Tax Rate Infor­ma­tion *
  • Week­ly Bal­ance and Bud­get *
  • Pub­lic Records relat­ed to Vot­er Reg­is­tra­tion *
  • Con­duct and results of Elec­tions *
  • Vital Records as gov­erned by the Illi­nois Vital Record Act *
  • Offi­cial Agen­das, Min­utes Res­o­lu­tions and Ordi­nances of the Union Coun­ty Board of Com­mis­sion­ers *
  • Scans of all Record­ings *
  • Notary Pub­lic reg­is­tra­tions *
  • Assumed Name Reg­is­tra­tions *
  • Records relat­ing to Tax Rates *
  • Tax Incre­ment Financ­ing Reports and Tax Redemp­tion Process­es *
  • Coun­ty Employ­ee Pay­roll Records
  • Employ­ee Insur­ance Records *
  • Col­lec­tive Bar­gain­ing Con­tract Records *
  • Land Records Record­ings *
  • Var­i­ous Record­ings as gov­erned by the State Records Act *
  • Safe keep­ing of Land Records *
  • Coun­ty Con­tact Lists – Munic­i­pal­i­ties, Schools, Town­ships *
  • Liquor Licens­es for the Coun­ty *
  • Mil­i­tary Dis­charges – DD2-14 *
  • Ped­dlers Licens­es for the Coun­ty *
  • Raf­fle Licens­es for the Coun­ty *