Code of Ordinances

of Union County, Illinois.

Ordinance Chapter: Article II - Administration

The Coun­ty Clerk shall be Sec­re­tary of the Coun­ty Board.

The State’s Attor­ney shall be the attor­ney and legal advis­er of the Board in all mat­ters per­tain­ing to the offi­cial busi­ness of the Board, and he shall con­sult with and advise the Coun­ty Board on mat­ters relat­ing to its duties, pow­ers, delib­er­a­tions and juris­dic­tion, as pro­vid­ed by law.

No alter­ations shall be made in any of the rules of the Board dur­ing the year with­out con­sent of two‑thirds (2/3) of the mem­bers of the Board by roll call vote.

Any pro­posed change in the rules shall be mailed to the Board mem­bers, at least three (3) days before the meet­ing at which it is to be pre­sent­ed. All rules shall remain in effect until such time as new rules are adopt­ed by the Board.

The Coun­ty Clerk, in con­sul­ta­tion with the Chair­man of the Board, shall pre­pare, or cause to be pre­pared, an agen­da for all meet­ings and same shall be mailed to the members.

These rules may be tem­porar­i­ly sus­pend­ed by a roll call vote of two‑thirds (2/3) of the mem­bers of the Board present and voting.

Rules of Par­lia­men­tary Prac­tice com­prised in the lat­est pub­lished edi­tion of “Robert’s Rules of Order Revised” shall gov­ern the Board in all cas­es unless oth­er­wise imprac­ti­cal or which they are not incon­sis­tent with the spe­cial rules of this Board.

A vote or ques­tion may be recon­sid­ered at any time dur­ing the same meet­ing, or at the first reg­u­lar meet­ing held there­after. A motion for recon­sid­er­a­tion, hav­ing been once made and decid­ed in the neg­a­tive, shall not be renewed, nor shall a motion to recon­sid­er be reconsidered.

A motion to recon­sid­er must be made and sec­ond­ed by mem­bers who vot­ed on the pre­vail­ing side of the ques­tion to be reconsid­ered, unless oth­er­wise pro­vid­ed by law; pro­vid­ed, how­ev­er, that where a motion has received a major­i­ty vote in the affir­ma­tive, but is declared lost sole­ly on the ground that a greater num­ber of affir­ma­tive votes are required by statute for the pas­sage or adop­tion of such motion, then in such case, a motion to recon­sid­er may be made and sec­ond­ed only by those who vot­ed in the affir­ma­tive on such ques­tion to be reconsidered.

A sub­sti­tute for any orig­i­nal propo­si­tion under debate or for any pend­ing amend­ment to such propo­si­tion may be enter­tained notwith­stand­ing that at such time, fur­ther amend­ment is admis­si­ble, and, if accept­ed by the Board by a vote, shall entire­ly super­sede such orig­i­nal propo­si­tion or amend­ment, as the case may be, and cut off all amend­ments apper­tain­ing thereto.

When a blank is to be filled, and dif­fer­ent sums or times pro­posed, the ques­tion shall be tak­en first on the least sum or the longest time.

A motion to amend shall be in order, but one to amend an amend­ment to an amend­ment shall not be enter­tained. An amend­ment mod­i­fy­ing the inten­tion of a motion shall be in order, but an amend­ment relat­ing to anoth­er sub­ject shall not be in order. On an amend­ment to strike out and insert, the para­graph to be amend­ed shall first be read as it stands, then the words pro­posed to be strick­en out, then those to be insert­ed, and final­ly, the para­graph as it will stand if so amend­ed shall be read. An amend­ment to the main ques­tion or oth­er pend­ing ques­tion may be referred to a com­mit­tee, and nei­ther the main ques­tion, nor such oth­er pend­ing ques­tion shall be affect­ed thereby.

When con­sid­er­a­tion of the motion or oth­er propo­si­tion is post­poned indef­i­nite­ly, it shall not be again tak­en up at the same meet­ing. A motion to post­pone indef­i­nite­ly shall not open the main ques­tion to debate. A motion to defer or post­pone with­out any ref­er­ence to time, shall not be con­strued as a motion to post­pone indef­i­nite­ly, but shall be con­sid­ered to be of the same gen­er­al nature, and to pos­sess the same gen­er­al attrib­ut­es so far as applic­a­ble under these rules, as a motion to post­pone indef­i­nite­ly or to a cer­tain time.

A motion to sim­ply lay a ques­tion on the table shall not be debat­able; but a motion to lay on the table and pub­lish, or with any oth­er con­di­tions, shall be sub­ject to amend­ment and debate. A motion to take any motion or oth­er propo­si­tion from the table may be pro­posed at the same meet­ing at which such motion or propo­si­tion was laid on the table, pro­vid­ed two‑thirds (2/3) of the mem­bers present and vot­ing, vote there­for. A motion to lay any par­tic­u­lar motion or propo­si­tion on the table, shall apply to that motion or propo­si­tion only. An amend­ment to the main ques­tion or oth­er pend­ing ques­tion may be laid on the table, and nei­ther the main motion nor such oth­er pend­ing ques­tion shall be affect­ed thereby.

When the pre­vi­ous ques­tion is moved on the main ques­tion and sec­ond­ed, it shall be put in this form: “Shall the main ques­tion now be put?”. If such motion be car­ried on fur­ther amend­ment, and all fur­ther motions and debates shall be exclud­ed, and the ques­tion put with­out delay upon the pend­ing amend­ments in prop­er order, and then upon the main question.

Motion to adjourn the Board meet­ing shall always be in order, except:

 (1) When a mem­ber is in pos­ses­sion of the floor.

(2) While the yeas and nays are being called.

(3) When adjourn­ment was the last pre­ced­ing motion.

(4) When the mem­bers are voting.

(5) When it has been decid­ed that the pre­vi­ous ques­tion shall be taken.

A motion sim­ply to adjourn shall not be sub­ject to amend­ment or debate, but a motion to adjourn to a time cer­tain shall be.

If any mem­ber requires it, the “Yeas” and “Nays” upon any ques­tion shall be tak­en and entered in the min­utes, but the yeas and nays shall not be tak­en unless called for pri­or to any vote on the ques­tions. When the Clerk has com­menced to call the roll for the tak­ing of a vote of yeas and nays, all debate on the ques­tion before the Board shall be deemed con­clud­ed, and dur­ing the tak­ing of the vote, no mem­ber shall be per­mit­ted to explain his vote, but shall respond to the call­ing of his name by answer­ing of yea or nay, as the case may be.

In all cas­es where a res­o­lu­tion or motion is entered in the min­utes, the name of the mem­ber mov­ing the same shall be entered also.

If any ques­tion under con­sid­er­a­tion con­tains sev­er­al dis­tinct propo­si­tions, the Board, by a major­i­ty of those present and vot­ing, may divide such questions.

After a motion or res­o­lu­tion is stat­ed by the Chair­man, it shall be deemed to be in pos­ses­sion of the Board, but it may be with­drawn at any time before the vote on the motion is announced by the Chair­man, by the mover with con­sent of his second.

No motion shall be put or debat­ed in the Board unless it be sec­ond­ed. When a motion is sec­ond­ed, it shall be stat­ed by the pre­sid­ing offi­cer before debate, and every motion in the Board, except motions of pro­ce­dure, shall be reduced to writ­ing, if required, by a mem­ber, and the pro­pos­er of the motion shall be enti­tled to the floor.

Every mem­ber who shall be present when a ques­tion is stat­ed from the Chair shall vote there­on, unless ex­cused by the Board, or unless he is per­son­al­ly inter­est­ed in the ques­tion, in which case, he shall not vote, except as oth­er­wise pro­vid­ed by law.

A mem­ber, when called to order, by the Chair, shall there­upon dis­con­tin­ue speak­ing and the order and rul­ing of the Chair shall be bind­ing and con­clu­sive, sub­ject only to the right of appeal.

When a mem­ber wish­es to present a com­mu­ni­ca­tion, peti­tion, res­o­lu­tion, ordi­nance or oth­er orig­i­nal mat­ter, he shall send it to the desk of the Coun­ty Board Chair­man, who shall read such mat­ter when reached in its prop­er order on the agenda.

 A mem­ber wish­ing to absent him­self from the bal­ance of a meet­ing while the meet­ing is in ses­sion, shall first obtain con­sent from the Chair­man of the Board.

While the pre­sid­ing offi­cer is putting the ques­tion, no mem­ber shall walk across or out of the meet­ing room.  Every mem­ber, shall con­fine him­self to the ques­tion under debate, avoid­ing per­son­al­i­ties and refrain­ing from impugn­ing the motives of any member’s argu­ment or vote.

The pre­sid­ing offi­cer shall pre­serve order and deco­rum and may speak to points of order in pref­er­ence to oth­er mem­bers, and shall decide all ques­tions of order, sub­ject to appeal. In case of any dis­tur­bances or dis­or­der­ly con­duct, the pre­sid­ing offi­cer shall have the pow­er to require the meet­ing room to be cleared.

Any per­son no a mem­ber of the Board of Coun­ty Com­mis­sion­ers may address the Board of Com­mis­sion­ers with regard to items of pro­posed busi­ness under the fol­low­ing rules:

(A) He or she must come by the CountyClerk’s office dur­ing reg­u­lar office hours on the Fri­day before the third Tues­day of each month and sign a request form to be placed on the Board meet­ing agen­da to address the Board of Com­mis­sion­ers.  (See Adden­dum “B”)

(B) He or she shall rise (if not phys­i­cal­ly impaired) and state his or her name and address for the record and unless fur­ther time is grant­ed by the Board to lim­it remarks to five (5) min­utes.  All remarks shall be addressed to the Board of Com­mis­sion­ers, not to any mem­ber thereof.

(C) No per­son oth­er than the Com­mis­sion­er rec­og­niz­ing the indi­vid­ual address­ing the Board and the per­son hav­ing the floor shall be per­mit­ted to enter into any dis­cus­sion direct­ly or through a mem­ber of the Board with­out the per­mis­sion of the Coun­ty Board Chair­man.  No ques­tions shall be asked of a Com­mis­sion­er except through the Chair­man.  Any per­son mak­ing per­son­al or imper­ti­nent remarks or who shall become dis­rup­tive address­ing the Board of Com­mis­sion­ers shall be forth­with evict­ed from the Board room by the Chairman.

The Sher­iff or his autho­rized designee shall be the Sergeant at Arms at the Board meet­ings.  He or she shall car­ry out all orders and instruc­tions of the Chair­man for the pur­pos­es of main­tain­ing order and deco­rum.  The Sergeant at Arms shall remove any per­son vio­lat­ing order and deco­rum of the meet­ing.  Such removal may be accom­pa­nied by fur­ther pros­e­cu­tion for any vio­la­tion of any ordi­nance under this Code.

The order of busi­ness shall be as follows:

(A) Call to order by the Chair­man of the Board.

(B) Roll Call.

(C) Read­ing of the min­utes of the pre­vi­ous meet­ing or meet­ings. (Min­utes may be approved upon rec­om­men­da­tion of the Board. All cor­rec­tions to the min­utes must be made before approval.) Min­utes are to con­tain motions, reports, and oth­er per­ti­nent information.

(D) Reports and com­mu­ni­ca­tions for the Chair­man and elect­ed and appoint­ed offi­cials of the County.

(E) Oth­er com­mu­ni­ca­tions, peti­tions, res­o­lu­tions and reports.

(F) Unfin­ished business.

(G) New business.

(H) Pub­lic Comment.

(I) Read­ing and dis­po­si­tion of bills to be paid.

(J) Vote for adjourn­ment to a cer­tain fixed date, by roll call vote.

All ques­tions relat­ing to the pri­or­i­ty of busi­ness shall be decid­ed by the Chair with debate, sub­ject to appeal.

he fol­low­ing rules of order and pro­ce­dures shall gov­ern the delib­er­a­tions and meet­ings of the Coun­ty Board.

The Chair­man shall pre­side at all meet­ings of the Board; in case of absence on his part, the Board shall elect a tem­po­rary Chair­man by a major­i­ty vote of mem­bers present

The Coun­ty Board Chair­man shall be elect­ed annu­al­ly at the first (1st) Decem­ber meet­ing.

The Board of Coun­ty Com­mis­sion­ers shall hold reg­u­lar ses­sions for the trans­ac­tion of the busi­ness of the Coun­ty on the first (1stand third (3rd) Mon­day of each month except when it falls on a hol­i­day, then the next Tues­day, unless oth­er­wise ordered. A quo­rum shall be nec­es­sary for the trans­ac­tion of busi­ness; a quo­rum con­sist­ing of a major­i­ty of the mem­bers of the Board. The meet­ings shall be held in the Coun­ty Build­ing. They may hold spe­cial ses­sions on the call of the Chair­man, or any two (2) mem­bers of the Board, when­ev­er the busi­ness of the Coun­ty requires it. If the meet­ing falls on a hol­i­day then meet­ing shall be held on the next sec­u­lar day unless pri­or notice is giv­en oth­er­wise.  (See 55 ILCS 5/2–4002)