Code of Ordinances

of Union County, Illinois.

Ordinance Chapter: Article IV - Generally

The fol­low­ing banks are here­by des­ig­nat­ed as depos­i­to­ries for the funds of the Coun­ty Trea­sur­er and ex-offi­­­cio Coun­ty Collector:

Anna-Jones­boro Bank — Farm­ers State Bank, Alto Pass.

Anna State Bank — U.S. Bank, Cob­den, IL.

First State Bank of Don­go­la — Capa­ha Bank of Anna, IL.

(A) It shall be unlaw­ful for any solic­i­tor or can­vass­er as defined in para­graph (B) of this Sec­tion to engage in such busi­ness with­in all Coun­ty owned buildings.

(B) A solic­i­tor or can­vass­er is defined as any indi­vid­ual tak­ing or attempt­ing to take orders for sale of goods, wares, and mer­chan­dise, per­son­al prop­er­ty of any nature what­so­ev­er for future deliv­ery or for ser­vices to be fur­nished or per­formed in the future, whether or not such indi­vid­ual has, car­ries, or expos­es for sale a sam­ple of the sub­ject for such sale or whether he is col­lect­ing advance pay­ments on such sales or not.

(C) The Sher­iff shall post at each entrance to the build­ings a sign stat­ing “No Solic­i­tors or Can­vassers”.  The fail­ure of the Sher­iff to post such signs or the absence of such a sign on any occa­sion shall not affect the valid­i­ty of this Section.

(D) It shall be the duty of the Sher­iff to enforce the pro­vi­sions of this Sec­tion against any per­son found to be vio­lat­ing the same.

All Coun­ty build­ings are here­by declared tobac­­­co-free facil­i­ties.  Smok­ing and the use of oth­er tobac­co prod­ucts are pro­hib­it­ed inside all facil­i­ties, with the excep­tion of the telecom­mu­ni­ca­tions room at the Union Coun­ty Jail.  This shall be des­ig­nat­ed as a smok­ing area for employ­ees only.

(A) Eli­gi­ble employ­ees shall mean all employ­ees of the Coun­ty, eli­gi­ble under the Fed­er­al Act.

(B) With­hold­ings from salaries or wages of employ­ees for the pur­pose pro­vid­ed in sec­tions here­of are here­by autho­rized to be made in the amounts and at such times as may be required by applic­a­ble State or Fed­er­al laws or regulations.

(A) The Coun­ty does here­by elect to par­tic­i­pate in the Illi­nois Munic­i­pal Retire­ment Fund.

(B) Spe­cial Tax.  The Coun­ty includes in its levy and appro­pri­a­tion ordi­nance pro­vi­sions for the levy­ing of a spe­cial tax to pay the County’s cost of par­tic­i­pat­ing in the Retire­ment Fund and appro­pri­ate funds there­from to pay the cost of participa­tion.  (Res. July 13th, 1981)

If the Coun­ty Board elects not to pur­chase lia­bil­i­ty insur­ance cov­er­ing and insur­ing Coun­ty offi­cers, elect­ed offi­cials and employ­ees as pro­vid­ed in Sec­tion 1‑4‑5 of this Chap­ter, then the Coun­ty shall indem­ni­fy and cause to defend Coun­ty offi­cers, elect­ed offi­cials and employ­ees from any claim filed by an indi­vid­ual, part­ner­ship or cor­po­ra­tion when the elect­ed offi­cials or employ­ees while in the per­for­mance of their offi­cial duties, except the Coun­ty shall not indem­ni­fy, but shall defend any offi­cer, elect­ed offi­cial or employ­ee from any claim made by an indi­vid­ual, part­ner­ship or cor­po­ra­tion where­in the claim alleges that the offi­cer, elect­ed offi­cial or employ­ee act­ed inten­tion­al­ly, mali­cious­ly or wan­ton­ly and fur­ther, shall not indem­ni­fy or cause to defend the offi­cials or employ­ees where the claim is direct­ly or indi­rect­ly relat­ed to the neg­li­gent care or use of a vehi­cle as defined by the Illi­nois Com­piled Statutesand the Coun­ty shall not indem­ni­fy any offi­cer, elect­ed offi­cial or employ­ee from any claim made by an offi­cer, elect­ed offi­cial or employee.

Not with­stand­ing any oth­er pro­vi­sion of this Code, the Coun­ty shall not indem­ni­fy or cause to defend any offi­cers, elect­ed offi­cials or employ­ees if the offi­cers, elect­ed offi­cials or employ­ees have lia­bil­i­ty insur­ance insur­ing the offi­cers, elect­ed offi­cials or employ­ees from the alleged claim; how­ev­er, the Coun­ty shall indem­ni­fy the offi­cer, elect­ed offi­cial or employ­ee the per­son­al deductible lim­its of their per­son­al policy.

The Coun­ty Board shall have the pow­er to pur­chase lia­bil­i­ty insur­ance cov­er­ing and insur­ing all Coun­ty offi­cers, employ­ees and elect­ed offi­cials; said insur­ance to cov­er inci­dents occur­ring while in the per­for­mance of their duties, which insur­ance may insure, cov­er and pro­tect any lia­bil­i­ty which the Coun­ty offi­cer, employ­ee or elect­ed offi­cial may incur.  When the insur­ance has been pur­chased, the Coun­ty shall be respon­si­ble for all pre­mi­ums and deductible charges called for by any valid lia­bil­i­ty insur­ance pol­i­cy cov­er­ing the Coun­ty offi­cer, employ­ee or elect­ed official.

(A) Pre­sen­ta­tion.  All claims against the Coun­ty for goods pur­chased, dam­aged, or orig­i­nat­ing in any oth­er way, except for claims for salaries and oth­er allowances that are fixed by ordi­nance must be pre­sent­ed at least five (5) busi­ness days pri­or to the­Coun­ty­Board meet­ing.  All such claims must be in writ­ing and items shall be specified.

(B) Excep­tion.  This does not pro­hib­it the Coun­ty Board from pass­ing on any claims not pre­vi­ous­ly pre­sent­ed to the Board, if, in the opin­ion of the Board, jus­tice to the claimant requires it.

(C) Pri­or­i­ti­za­tion.  The Coun­ty Trea­sur­er and Coun­ty Clerk, upon pri­or con­sul­ta­tion with the­Coun­ty­Board, may pri­or­i­tize the pay­ment of claims against cer­tain funds.  When it is agreed by all par­ties that the pay­ment of claims should be pri­or­i­tized due to finan­cial con­straints or oth­er fac­tors, the pri­or­i­ty of pay­ment shall be as follows:

(1) Pay­roll and employ­ee benefits.

(2) Nec­es­sary utilities.

(3) Oth­er goods and services.

Claims shall be as soon as prac­ti­cal fol­low­ing their approval.

(A) Com­pet­i­tive Bid­ding Required.  Any work or oth­er pub­lic improve­ment which is not to be paid for in whole or in part by spe­cial assess­ment or spe­cial tax­a­tion, and all pur­chas­es of and con­tracts for sup­plies, mate­ri­als, and ser­vices shall, except as specif­i­cal­ly pro­vid­ed here­in, be based when­ev­er pos­si­ble on com­pet­i­tive bids.

(B) Notice Invit­ing Bids.  Notice invit­ing bids shall be pub­lished at least once in a news­pa­per with gen­er­al cir­cu­la­tion with­in the Coun­ty.  The Coun­ty shall also adver­tise all pend­ing work or pur­chas­es by post­ing a notice on the pub­lic bul­letin board in the Courthouse.

(C) Scope of Notice.  The news­pa­per notice required here­in shall include a gen­er­al descrip­tion of the work to be per­formed or the arti­cles to be pur­chased, shall state where spec­i­fi­ca­tions may be secured, and the time and place for open­ing bids.

(D) Bid Deposits.  When deemed nec­es­sary by the Coun­ty Board bid deposits shall be pre­scribed in the pub­lic notices invit­ing bids. Unsuc­cess­ful bid­ders shall be enti­tled to the return of their bid deposits upon the award of the con­tract by the Coun­ty Board. A suc­cess­ful bid­der shall for­feit any bid deposit required by the Board upon fail­ure on his part to enter into a con­tract with­in ten (10) days after the award.

(E) Bid Open­ing Procedure.

  1. Sealed. Bids shall be sub­mit­ted sealed to the Coun­ty and shall be iden­ti­fied as bids on the envelope.
  2. Open­ing. Bids shall be opened in pub­lic at the time and place stat­ed in the pub­lic notice.
  3. Tab­u­la­tion.  A tab­u­la­tion of all bids received shall be made by the Board or by a Coun­ty employ­ee, in which event, a tab­u­la­tion of the bids shall be fur­nished to the­Coun­ty­Board at its next reg­u­lar meeting.

(F) Rejec­tion of Bids. The­Coun­ty­Board shall have the author­i­ty to reject all bids or parts of all bids when the pub­lic inter­est will be served thereby.

(G) Bid­ders in Default to Coun­ty Board.  The­Coun­ty­Board shall not accept the bid of a con­trac­tor who is in default on the pay­ment of tax­es, licens­es or oth­er monies due the County.

(H) Award of Contract.

  1. Author­i­ty in Coun­ty.  The Board shall have the author­i­ty to award con­tracts with­in the purview of this section.
  2. Low­est Respon­si­ble Bid­der.  Con­tracts shall be award­ed to the low­est respon­si­ble bid­der on the basis of the bid that is in the best inter­est of the Coun­ty to accept. In award­ing the con­tract, in addi­tion to price, the Board shall consider: 
    • The abil­i­ty, capac­i­ty and skill of the bid­der to per­form the con­tract to pro­vide the ser­vice required;
    • Whether the bid­der can per­form the con­tract or pro­vide the ser­vice prompt­ly, or with­in the time spec­i­fied, with­out delay or interference;
    • The char­ac­ter, integri­ty, rep­u­ta­tion, judg­ment, expe­ri­ence and effi­cien­cy of the bidder;
    • The qual­i­ty of the per­for­mance of pre­vi­ous con­tracts or services;
    • The pre­vi­ous and exist­ing com­pli­ance by the bid­der with laws and ordi­nances relat­ing to the con­tract or service;
    • The suf­fi­cien­cy of the finan­cial resources and abil­i­ty of the bid­der to per­form the con­tract or pro­vide the service;
    • The qual­i­ty, avail­abil­i­ty and adapt­abil­i­ty of the sup­plies or con­trac­tu­al ser­vices to the par­tic­u­lar use required;
    • The abil­i­ty of the bid­der to pro­vide future main­te­nance and ser­vice for the use of the sub­ject of the contract;
    • The num­ber and scope of con­di­tions attached to the bid.
  3. Per­for­mance Bonds.  The­Coun­ty­Board shall have the author­i­ty to require a per­for­mance bond, before enter­ing into a con­tract, in such amounts as it shall find rea­son­ably nec­es­sary to pro­tect the best inter­ests of the County.

(I) Open Mar­ket Pro­ce­dure.  All work and pur­chas­es of sup­plies, mate­ri­als and ser­vices of less than the esti­mat­ed val­ue of Twen­ty Thou­sand Dol­lars ($20,000.00) shall be made in the open mar­ket, with­out news­pa­per adver­tise­ment and with­out observ­ing the pro­ce­dure pre­scribed by this sec­tion for the award of for­mal contracts.

(J) Pro­fes­sion­al Ser­vices Exempt From Bid­ding Require­ments.  All con­tracts for pro­fes­sion­al ser­vices, includ­ing, but not lim­it­ed to, attor­neys, engi­neers, real estate apprais­ers and archi­tects and any oth­er pro­fes­sion whose eth­i­cal code involved pro­hibits or dis­cour­ages involve­ment in nor­mal bid­ding pro­ce­dures, may be entered into by the Coun­ty with­out observ­ing the bid­ding pro­ce­dures pre­scribed by this Sec­tion for the award of for­mal contracts.

(K) Emer­gency Pur­chas­es.  In case of an appar­ent emer­gency which requires imme­di­ate work or pur­chase of sup­plies, mate­ri­als or ser­vices, the Coun­ty Board shall be empow­ered to secure by open mar­ket pro­ce­dure as here­in set forth, at the low­est obtain­able price, any work, sup­plies, mate­ri­als or ser­vices regard­less of the amount of the expenditure.

(L) Coop­er­a­tive Pur­chas­ing.  The Coun­ty shall have the author­i­ty to join with oth­er units of gov­ern­ment in coop­er­a­tive pur­chas­ing plans when the best inter­ests of the Coun­ty would be served thereby.

(M) The Coun­ty shall pur­chase equip­ment, ser­vices, mate­ri­als, and sup­plies in accor­dance with Sec­tion 5–1022 “Com­pet­i­tive Bids”, and in accor­dance with the pro­vi­sions of that Act may, by Coun­ty Board action, in cir­cum­stances deemed prop­er by the Coun­ty Board, make pur­chas­es of used equip­ment, make pur­chas­es of items in trans­ac­tions which by their very nature are not suit­able for com­pet­i­tive bid­ding, and make pur­chas­es of cer­tain items by con­tract with the state or fed­er­al government.

The var­i­ous appoint­ed offi­cials of Union Coun­ty shall receive from Union Coun­ty an annu­al salary as estab­lished from time to time by ordi­nance by the Coun­ty Board of Commissioners.

The offi­cial seal of Union Coun­ty, Illi­nois shall con­sist of con­cen­tric cir­cles enclos­ing the out­line of Union Coun­ty and shall bear the words “Coun­ty of Union, Illi­nois – 1827″ to indi­cate the year of the County’s found­ing.  The like­ness of the­Coun­ty­Seal may be used by any office or depart­ment of the­Coun­ty­Gov­ern­ment when used for offi­cial busi­ness for adver­tise­ment, pub­li­ca­tions, let­ter­heads, and oth­er purposes.