Code of Ordinances

of Union County, Illinois.

Ordinance Chapter: Chapter 22 - Mandated Policies [22-1]

(A) Any per­son who inten­tion­al­ly vio­lates any pro­vi­sion of Sec­tion 22–5‑3 of this Arti­cle may be pun­ished by a term of incar­cer­a­tion in a penal insti­tu­tion oth­er than a pen­i­ten­tiary for a peri­od of not more than three hun­dred six­­­ty-four (364) days, and may be fined in an amount not to exceed Two Thou­sand Five Hun­dred Dol­lars ($2,500.00).

(B) A per­son who inten­tion­al­ly vio­lates any pro­vi­sion of Sec­tion 22–5‑5 of this Arti­cle is sub­ject to a fine in an amount of not less than One Thou­sand One Dol­lars ($1,001.00) and not more than Five Thou­sand Dol­lars ($5,000.00).

(C) Any per­son who inten­tion­al­ly makes a false report alleg­ing a vio­la­tion of any pro­vi­sion of this Arti­cle to the local enforce­ment author­i­ties, the State’s Attor­ney or any oth­er law enforce­ment offi­cial may be pun­ished by a term of incar­cer­a­tion in a penal insti­tu­tion oth­er than a pen­i­ten­tiary for a peri­od of not more than three hun­dred six­­­ty-four (364) days, and may be fined in an amount not to exceed Two Thou­sand Five Hun­dred Dol­lars ($2,500.00).

(D) A vio­la­tion of Sec­tion 22–5‑3 of this Arti­cle shall be pros­e­cut­ed as a crim­i­nal offense by an attor­ney for the Coun­ty Gov­ern­ment by fil­ing in the Cir­cuit Court infor­ma­tion, or sworn com­plaint, charg­ing such offense.  The pros­e­cu­tion shall be under and con­form to the rules of crim­i­nal pro­ce­dure.  Con­vic­tion shall require the estab­lish­ment of the guilt of the defen­dant beyond a rea­son­able doubt.  A vio­la­tion of Sec­tion 22–5‑5 of this Arti­cle may be pros­e­cut­ed as a qua­si-crim­i­­­nal offense by an attor­ney for the Coun­ty Gov­ern­ment, or, if an Ethics Com­mis­sion has been cre­at­ed, by the Com­mis­sion through the des­ig­nat­ed admin­is­tra­tive procedure.

(E) In addi­tion to any oth­er penal­ty that may be applic­a­ble, whether crim­i­nal or civ­il, an offi­cer or employ­ee who inten­tion­al­ly vio­lates any pro­vi­sion of Sec­tion 22–5‑3 or Sec­tion 22–5‑5 of this Arti­cle is sub­ject to dis­ci­pline or discharge.

(Ord. No. 2009-02; 01–20–09)

An offi­cer or employ­ee, his or her spouse or an imme­di­ate fam­i­ly mem­ber liv­ing with the offi­cer or employ­ee, does not vio­late this Arti­cle if the recip­i­ent prompt­ly takes rea­son­able action to return a gift from a pro­hib­it­ed source to its source or gives the gift or an amount equal to its val­ue to an appro­pri­ate char­i­ty that is exempt from income tax­a­tion under Sec­tion 501(c)(3) of the Inter­nal Rev­enue Code of 1986, as now or here­after amend­ed, renum­bered, or succeeded.

Sec­tion 22–5‑5 is not applic­a­ble to the following:

(A) Oppor­tu­ni­ties, ben­e­fits, and ser­vices that are avail­able on the same con­di­tions as for the gen­er­al public.

(B) Any­thing for which the offi­cer or employ­ee, or his or her spouse or imme­di­ate fam­i­ly mem­ber, pays the fair mar­ket value.

(C) Any (i) con­tri­bu­tion that is law­ful­ly made under the Elec­tion Code or (ii) activ­i­ties asso­ci­at­ed with a fundrais­ing event in sup­port of a polit­i­cal orga­ni­za­tion or candidate.

(D) Edu­ca­tion­al mate­ri­als and missions.

(E) Trav­el expens­es for a meet­ing to dis­cuss business.

(F) A gift from a rel­a­tive, mean­ing those peo­ple relat­ed to the indi­vid­ual as father, moth­er, son, daugh­ter, broth­er, sis­ter, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, hus­band, wife, grand­fa­ther, grand­moth­er, grand­son, grand­daugh­ter, father-in-law, moth­­­er-in-law, son-in-law, daugh­­­ter-in-law, broth­­­er-in-law, sis­ter-in-law, step­fa­ther, step­moth­er, step­son, step­daugh­ter, step­broth­er, step­sis­ter, half broth­er, half sis­ter, and includ­ing the father, moth­er, grand­fa­ther, or grand­moth­er of the individual’s spouse and the individual’s fiance or fiancee.

(G) Any­thing pro­vid­ed by an indi­vid­ual on the basis of a per­son­al friend­ship unless the recip­i­ent has rea­son to believe that, under the cir­cum­stances, the gift was pro­vid­ed because of the offi­cial posi­tion or employ­ment of the recip­i­ent or his or her spouse or imme­di­ate fam­i­ly mem­ber and not because of the per­son­al friend­ship.  In deter­min­ing whether a gift is pro­vid­ed on the basis of per­son­al friend­ship, the recip­i­ent shall con­sid­er the cir­cum­stances under which the gift was offered, such as: (i) the his­to­ry of the rela­tion­ship between the indi­vid­ual giv­ing the gift and the recip­i­ent of the gift, includ­ing any pre­vi­ous exchange of gifts between those indi­vid­u­als; (ii) whether to the actu­al knowl­edge of the recip­i­ent the indi­vid­ual who gave the gift per­son­al­ly paid for the gift or sought a tax deduc­tion or busi­ness reim­burse­ment for the gift; and (iii) whether to the actu­al knowl­edge of the recip­i­ent the indi­vid­ual who gave the gift also at the same time gave the same or sim­i­lar gifts to oth­er offi­cers or employ­ees, or their spous­es or imme­di­ate fam­i­ly members.

(H) Food or refresh­ments not exceed­ing Sev­en­­­ty-Five Dol­lars ($75.00) per per­son in val­ue on a sin­gle cal­en­dar day; pro­vid­ed that the food or refresh­ments are (i) con­sumed on the premis­es from which they were pur­chased or pre­pared or (ii) catered.  For the pur­pos­es of this Sec­tion, “catered” means food or refresh­ments that are pur­chased ready to con­sume which are deliv­ered by any means.

(I) Food, refresh­ments, lodg­ing, trans­porta­tion, and oth­er ben­e­fits result­ing from out­side busi­ness or employ­ment activ­i­ties (or out­side activ­i­ties that are not con­nect­ed to the offi­cial duties of an offi­cer or employ­ee), if the ben­e­fits have not been offered or enhanced because of the offi­cial posi­tion or employ­ment of the offi­cer or employ­ee, and are cus­tom­ar­i­ly pro­vid­ed to oth­ers in sim­i­lar circumstances.

(J) Intra-gov­­­ern­­­men­­­tal and inter-gov­­­ern­­­men­­­tal gifts.  For the pur­pose of this Act, “intragov­ern­men­tal gift” means any gift giv­en to an offi­cer or employ­ee from anoth­er offi­cer or employ­ee, and “inter-gov­­­ern­­­men­­­tal gift” means any gift giv­en to an offi­cer or employ­ee by an offi­cer or employ­ee of anoth­er gov­ern­men­tal entity.

(K) Bequests, inher­i­tances, and oth­er trans­fers at death.

(L) Any item or items from any one pro­hib­it­ed source dur­ing any cal­en­dar year hav­ing a cumu­la­tive total val­ue of less than One Hun­dred Dol­lars ($100.00).

Each of the excep­tions list­ed in this Sec­tion is mutu­al­ly exclu­sive and inde­pen­dent of every other.

Except as per­mit­ted by this Divi­sion, no offi­cer or employ­ee, and no spouse of or imme­di­ate fam­i­ly mem­ber liv­ing with any offi­cer or employ­ee (col­lec­tive­ly referred to here­in as “recip­i­ents”), shall inten­tion­al­ly solic­it or accept any gift from any pro­hib­it­ed source, as defined here­in, or which is oth­er­wise pro­hib­it­ed by law or ordi­nance.  No pro­hib­it­ed source shall inten­tion­al­ly offer or make a gift that vio­lates this Section.

(A) No offi­cer or employ­ee shall inten­tion­al­ly per­form any pro­hib­it­ed polit­i­cal activ­i­ty dur­ing any com­pen­sat­ed time, as defined here­in.  No offi­cer or employ­ee shall inten­tion­al­ly use any prop­er­ty or resources of the Union Coun­ty Gov­ern­ment in con­nec­tion with any pro­hib­it­ed polit­i­cal activity.

(B) At no time shall any offi­cer or employ­ee inten­tion­al­ly require any oth­er offi­cer or employ­ee to per­form any pro­hib­it­ed polit­i­cal activ­i­ty (i) as part of that offi­cer or employee’s duties, (ii) as a con­di­tion of employ­ment, or (iii) dur­ing any com­pen­sat­ed time off (such as hol­i­days, vaca­tion or per­son­al time off).

(C) No offi­cer or employ­ee shall be required at any time to par­tic­i­pate in any pro­hib­it­ed polit­i­cal activ­i­ty in con­sid­er­a­tion for that offi­cer or employ­ee being award­ed addi­tion­al com­pen­sa­tion or any ben­e­fit, whether in the form of a salary adjust­ment, bonus, com­pen­sato­ry time off, con­tin­ued employ­ment or oth­er­wise, nor shall any offi­cer or employ­ee be award­ed addi­tion­al com­pen­sa­tion or any ben­e­fit in con­sid­er­a­tion for his or her par­tic­i­pa­tion in any pro­hib­it­ed polit­i­cal activity.

(D) Noth­ing in this Sec­tion pro­hibits activ­i­ties that are per­mis­si­ble for an offi­cer or employ­ee to engage in as part of his or her offi­cial duties, or activ­i­ties that are under­tak­en by an offi­cer or employ­ee on a vol­un­tary basis which are not pro­hib­it­ed by this Article.

(E) No per­son either (i) in a posi­tion that is sub­ject to rec­og­nized mer­it prin­ci­ples of pub­lic employ­ment or (ii) in a posi­tion the salary for which is paid in whole or in part by fed­er­al funds and that is sub­ject to the Fed­er­al Stan­dards for a Mer­it Sys­tem of Per­son­nel Admin­is­tra­tion applic­a­ble to grant-in-aid pro­grams, shall be denied or deprived of employ­ment or tenure sole­ly because he or she is a mem­ber or an offi­cer of a polit­i­cal com­mit­tee, of a polit­i­cal par­ty, or of a polit­i­cal orga­ni­za­tion or club. 

For the pur­pos­es of this Arti­cle, the fol­low­ing terms shall be giv­en these definitions:

(A) “Cam­paign for Elec­tive Office” means any activ­i­ty in fur­ther­ance of an effort to influ­ence the selec­tion, nom­i­na­tion, elec­tion or appoint­ment of any indi­vid­ual to any fed­er­al, state or local pub­lic office or office in a polit­i­cal orga­ni­za­tion, or the selec­tion, nom­i­na­tion, or elec­tion of Pres­i­den­tial or Vice-Pres­i­­­den­­­tial elec­tors, but does not include activ­i­ties (1) relat­ing to the sup­port or oppo­si­tion of any exec­u­tive, leg­isla­tive, or admin­is­tra­tive action, (2) relat­ing to col­lec­tive bar­gain­ing, or (3) that are oth­er­wise in fur­ther­ance of the person’s offi­cial duties.

(B) “Can­di­date” means a per­son who has filed nom­i­nat­ing papers or peti­tions for nom­i­na­tion or elec­tion to an elect­ed office, or who has been appoint­ed to fill a vacan­cy in nom­i­na­tion, and who remains eli­gi­ble for place­ment on the bal­lot at a reg­u­lar elec­tion, as defined in Sec­tion 1–3 of the Elec­tion Code (10 ILCS 5/1–3).

(C) “Col­lec­tive Bar­gain­ing” has the same mean­ing as that term is defined in Sec­tion 3 of the Illi­nois Pub­lic Labor Rela­tions Act (5 ILCS 315/3).

(D) “Com­pen­sat­ed Time” means, with respect to an employ­ee, any time worked by or cred­it­ed to the employ­ee that counts toward any min­i­mum work time require­ment imposed as a con­di­tion of his or her employ­ment, but for pur­pos­es of this Arti­cle, does not include any des­ig­nat­ed hol­i­days, vaca­tion peri­ods, per­son­al time, com­pen­sato­ry time off or any peri­od when the employ­ee is on a leave of absence.  With respect to offi­cers or employ­ees whose hours are not fixed, “com­pen­sat­ed time” includes any peri­od of time when the offi­cer is on premis­es under the con­trol of the employ­er and any oth­er time when the offi­cer or employ­ee is exe­cut­ing his or her offi­cial duties, regard­less of location.

(E) “Com­pen­sato­ry Time Off” means autho­rized time off earned by or award­ed to an employ­ee to com­pen­sate in whole or in part for time worked in excess of the min­i­mum work time required of that employ­ee as a con­di­tion of his or her employment.

(F) “Con­tri­bu­tion” has the same mean­ing as that term is defined in Sec­tion 9–1.4 of the Elec­tion Code (10 ILCS 5/9–1.4).

(G) “Employ­ee” means a per­son employed by the Union Coun­ty Gov­ern­ment, whether on a full-time or part-time basis or pur­suant to a con­tract, whose duties are sub­ject to the direc­tion and con­trol of an employ­er with regard to the mate­r­i­al details of how the work is to be per­formed, but does not include an inde­pen­dent contractor.

(H) “Employ­er” means the Union Coun­ty Government.

(I) “Gift” means any gra­tu­ity, dis­count, enter­tain­ment, hos­pi­tal­i­ty, loan, for­bear­ance, or oth­er tan­gi­ble or intan­gi­ble item hav­ing mon­e­tary val­ue includ­ing, but not lim­it­ed to, cash, food and drink, and hon­o­raria for speak­ing engage­ments relat­ed to or attrib­ut­able to gov­ern­ment employ­ment or the offi­cial posi­tion of an offi­cer or employee.

(J) “Leave of Absence” means any peri­od dur­ing which an employ­ee does not receive (1) com­pen­sa­tion for employ­ment, (2) ser­vice cred­it towards pen­sion ben­e­fits, and (3) health insur­ance ben­e­fits paid for by the employer.

(K) “Offi­cer” means a per­son who holds, by elec­tion or appoint­ment, an office cre­at­ed by statute or ordi­nance, regard­less of whether the offi­cer is com­pen­sat­ed for ser­vice in his or her offi­cial capacity.

(L) “Polit­i­cal Activ­i­ty” means any activ­i­ty in sup­port of or in con­nec­tion with any cam­paign for elec­tive office or any polit­i­cal orga­ni­za­tion, but does not include activ­i­ties (1) relat­ing to the sup­port or oppo­si­tion of any exec­u­tive, leg­isla­tive, or admin­is­tra­tive action, (2) relat­ing to col­lec­tive bar­gain­ing, or (3) that are oth­er­wise in fur­ther­ance of the person’s offi­cial duties.

(M) “Polit­i­cal Orga­ni­za­tion” means a par­ty, com­mit­tee, asso­ci­a­tion, fund, or oth­er orga­ni­za­tion (whether or not incor­po­rat­ed) that is required to file a state­ment of orga­ni­za­tion with the State Board of Elec­tions or a coun­ty clerk under Sec­tion 9–3 of the Elec­tion Code (10 ILCS 5/9–3), but only with regard to those activ­i­ties that require fil­ing with the State Board of Elec­tions or a coun­ty clerk.

(N) “Pro­hib­it­ed Polit­i­cal Activ­i­ty” means:

  1. Prepar­ing for, orga­niz­ing, or par­tic­i­pat­ing in any polit­i­cal meet­ing, polit­i­cal ral­ly, polit­i­cal demon­stra­tion, or oth­er polit­i­cal event.
  2. Solic­it­ing con­tri­bu­tions, includ­ing but not lim­it­ed to the pur­chase of, sell­ing, dis­trib­ut­ing, or receiv­ing pay­ment for tick­ets for any polit­i­cal fundrais­er, polit­i­cal meet­ing, or oth­er polit­i­cal event.
  3. Solic­it­ing, plan­ning the solic­i­ta­tion of, or prepar­ing any doc­u­ment or report regard­ing any­thing of val­ue intend­ed as a cam­paign contribution.
  4. Plan­ning, con­duct­ing, or par­tic­i­pat­ing in a pub­lic opin­ion poll in con­nec­tion with a cam­paign for elec­tive office or on behalf of a polit­i­cal orga­ni­za­tion for polit­i­cal pur­pos­es or for or against any ref­er­en­dum question.
  5. Sur­vey­ing or gath­er­ing infor­ma­tion from poten­tial or actu­al vot­ers in an elec­tion to deter­mine prob­a­ble vote out­come in con­nec­tion with a cam­paign for elec­tive office or on behalf of a polit­i­cal orga­ni­za­tion for polit­i­cal pur­pos­es or for or against any ref­er­en­dum question.
  6. Assist­ing at the polls on Elec­tion Day on behalf of any polit­i­cal orga­ni­za­tion or can­di­date for elec­tive office or for or against any ref­er­en­dum question.
  7. Solic­it­ing votes on behalf of a can­di­date for elec­tive office or a polit­i­cal orga­ni­za­tion or for or against any ref­er­en­dum ques­tion or help­ing in an effort to get vot­ers to the polls.
  8. Ini­ti­at­ing for cir­cu­la­tion, prepar­ing, cir­cu­lat­ing, review­ing, or fil­ing any peti­tion on behalf of a can­di­date for elec­tive office or for or against any ref­er­en­dum question.
  9. Mak­ing con­tri­bu­tions on behalf of any can­di­date for elec­tive office in that capac­i­ty or in con­nec­tion with a cam­paign for elec­tive office.
  10. Prepar­ing or review­ing respons­es to can­di­date questionnaires.
  11. Dis­trib­ut­ing, prepar­ing for dis­tri­b­u­tion, or mail­ing cam­paign lit­er­a­ture, cam­paign signs, or oth­er cam­paign mate­r­i­al on behalf of any can­di­date for elec­tive office or for or against any ref­er­en­dum question.
  12. Man­ag­ing or work­ing on a cam­paign for elec­tive office or for or against any ref­er­en­dum question.
  13. Serv­ing as a del­e­gate, alter­nate, or proxy to a polit­i­cal par­ty convention.
  14. Par­tic­i­pat­ing in any recount or chal­lenge to the out­come of any election.

(O) “Pro­hib­it­ed Source” means any per­son or enti­ty who:

  1. Is seek­ing offi­cial action (a) by an offi­cer or (b) by an employ­ee, or by the offi­cer or anoth­er employ­ee direct­ing that employee;
  2. Does busi­ness or seeks to do busi­ness (a) with the offi­cer or (b) with an employ­ee, or with the offi­cer or anoth­er employ­ee direct­ing that employee;
  3. Con­ducts activ­i­ties reg­u­lat­ed (a) by the offi­cer or (b) by an employ­ee, or by the offi­cer or anoth­er employ­ee direct­ing that employ­ee; or
  4. Has inter­ests that may be sub­stan­tial­ly affect­ed by the per­for­mance or non-per­­­for­­­mance of the offi­cial duties of the offi­cer or employ­ee. 

The invest­ment pol­i­cy has been adopt­ed by ordi­nance.  The pol­i­cy shall be reviewed on an annu­al basis by the Trea­sur­er, and any mod­i­fi­ca­tions made there­to shall be made by ordinance.

The Trea­sur­er shall pre­pare an invest­ment report at least month­ly.  The report should be pro­vid­ed to the Coun­ty Board and avail­able upon request. The report should be in a for­mat suit­able for review by the gen­er­al pub­lic.  An annu­al report should also be pro­vid­ed to the Coun­ty Board.  A state­ment of the mar­ket val­ue of the port­fo­lio shall be issued to the Coun­ty Board quarterly.

The invest­ment port­fo­lio will be man­aged in accor­dance with the para­me­ters spec­i­fied with­in this pol­i­cy.  The port­fo­lio should obtain a com­pa­ra­ble rate of return dur­ing a market/economic envi­ron­ment of sta­ble inter­est rates. Port­fo­lio per­for­mance should be com­pared to bench­marks with sim­i­lar matu­ri­ty, liq­uid­i­ty and cred­it qual­i­ty as the port­fo­lio main­tained by the Illi­nois Pub­lic Treasurer’s Invest­ment Pool (IPTIP).

The Trea­sur­er is respon­si­ble for estab­lish­ing and main­tain­ing an inter­nal con­trol struc­ture designed to insure that the assets of the Coun­ty are pro­tect­ed from loss, theft or mis­use.  The inter­nal con­trol struc­ture shall be designed to pro­vide rea­son­able assur­ance that these objec­tives are met.  The inter­nal con­trols shall address the fol­low­ing points:

(A) Con­trol of collusion.

(B) Sep­a­ra­tion of trans­ac­tion author­i­ty from accounting.

(C) Cus­to­di­al safekeeping.

(D) Writ­ten con­fir­ma­tion of tele­phone trans­ac­tions for invest­ments and wire transfers.

To the extent pos­si­ble, the Coun­ty shall attempt to match its invest­ments with antic­i­pat­ed cash flow require­ments.  Unless matched to a spe­cif­ic cash flow, the Coun­ty will not direct­ly invest in secu­ri­ties matur­ing more than two (2) years from the date of purchase.

Reserve funds may be invest­ed in secu­ri­ties exceed­ing two (2) years if the matu­ri­ty of such invest­ments are made to coin­cide as near­ly as prac­ti­ca­ble with the expect­ed use of the funds.

The Coun­ty shall diver­si­fy its invest­ments to the best of its abil­i­ty based on the type of funds invest­ed and the cash flow needs of those funds.  Diver­si­fi­ca­tion can be by type of invest­ment, num­ber of insti­tu­tions invest­ed in, and length of maturity.

All secu­ri­ty trans­ac­tions, includ­ing col­lat­er­al for repur­chase agree­ments, entered into by the Coun­ty, shall be con­duct­ed on a deliv­­­ery-ver­­­sus-pay­­­ment (DVP) basis.  Secu­ri­ties will be held by an inde­pen­dent third par­ty cus­to­di­an des­ig­nat­ed by the Trea­sur­er and evi­denced by safe­keep­ing receipts and a writ­ten cus­to­di­al agreement.

Col­lat­er­al­iza­tion may be required, at the dis­cre­tion of the Coun­ty, on all funds held in banks or sav­ings and loans above the insured lim­its pro­vid­ed by the FDIC or FSLIC.  In order to antic­i­pate mar­ket changes and pro­vide a lev­el of secu­ri­ty for all funds, the col­lat­er­al­iza­tion lev­el will be a min­i­mum of one hun­dred two per­cent (102%) of mar­ket val­ue of prin­ci­pal and accrued interest.

Invest­ments may be made in any type of secu­ri­ty allowed for in Illi­nois statutes regard­ing the invest­ment of pub­lic funds.  Invest­ments shall be made that reflect the cash flow needs of the fund type being invested.

The Trea­sur­er will main­tain a list of finan­cial insti­tu­tions autho­rized to pro­vide invest­ment ser­vices.  In addi­tion, a list will also be main­tained of approved secu­ri­ty brokers/dealers select­ed by creditworthiness.

Offi­cers and employ­ees involved in the invest­ment process shall refrain from per­son­al busi­ness activ­i­ty that could con­flict with the prop­er exe­cu­tion and man­age­ment of the invest­ment pro­gram, or that could impair their abil­i­ty to make impar­tial decisions.

Man­age­ment and admin­is­tra­tive respon­si­bil­i­ty for the invest­ment pro­gram is here­by del­e­gat­ed to the Trea­sur­er who may estab­lish writ­ten pro­ce­dures for the oper­a­tion of the invest­ment program.

The pri­ma­ry objec­tive, in order of pri­or­i­ty, shall be:

(A) Legal­i­ty.  Con­for­mance with fed­er­al, state and oth­er legal requirements.

(B) Safe­ty.  Preser­va­tion of cap­i­tal and pro­tec­tion of invest­ment principal.

(C) Liq­uid­i­ty.  Main­te­nance of suf­fi­cient liq­uid­i­ty to meet oper­at­ing requirements.

(D) Yield.  Attain­ment of mar­ket rates of return.

The port­fo­lio should be reviewed peri­od­i­cal­ly as to its effec­tive­ness in meet­ing the County’s needs for safe­ty, liq­uid­i­ty, rate of return, diver­si­fi­ca­tion and its gen­er­al performance.

Invest­ments shall be made with judg­ment and care, under cir­cum­stances then pre­vail­ing, which per­sons of pru­dence, dis­cre­tion and intel­li­gence exer­cise in the man­age­ment of their own affairs, not for spec­u­la­tion, but for invest­ment, con­sid­er­ing the prob­a­ble safe­ty of their cap­i­tal, as well as the prob­a­ble income to be derived.

The stan­dard of pru­dence to be used by invest­ment offi­cials shall be the “pru­dent per­son” stan­dard and shall be applied in the con­text of man­ag­ing an over­all portfolio.

This pol­i­cy includes all pub­lic funds of the County.

It is the pol­i­cy of the Coun­ty to invest pub­lic funds in a man­ner which will pro­vide the high­est invest­ment return with the max­i­mum secu­ri­ty while meet­ing the dai­ly cash flow demands of the Coun­ty and con­form­ing to all State and local statutes gov­ern­ing the invest­ment of pub­lic funds.

Any per­son con­vict­ed of vio­lat­ing any of the pro­vi­sions of this Code shall be pun­ished by a fine of not less than One Hun­dred Dol­lars ($100.00) nor more than One Thou­sand Dol­lars ($1,000.00).  Each day a vio­la­tion con­tin­ues shall con­sti­tute a sep­a­rate vio­la­tion.  This Sec­tion shall in no way abro­gate or impair the right of the Coun­ty to specif­i­cal­ly enforce, by any legal means, any of the pro­vi­sions of this Code.

It shall be an unlaw­ful for any own­er of real estate, lessee, sub-lessee, real estate bro­ker or sales­man, finan­cial insti­tu­tion or employ­ee of the finan­cial insti­tu­tion, adver­tis­er, or agent of any or all of the fore­go­ing, to dis­crim­i­nate against any per­son or per­sons because of their race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or dis­abil­i­ty with regard to the sale, exchange or rental, or any deal­ing con­cern­ing any hous­ing accom­mo­da­tion and/or real property.

In addi­tion to the fore­go­ing, it shall also be unlaw­ful for any real estate bro­ker or employ­ee there­of, own­er or oth­er per­son, or finan­cial insti­tu­tion deal­ing with hous­ing or real prop­er­ty of the County:

(A) To dis­crim­i­nate against any per­son in the avail­abil­i­ty of or the price, terms, con­di­tions, or priv­i­leges of any kind relat­ing to the sale, rental, lease, or occu­pan­cy of any hous­ing accom­mo­da­tion or real prop­er­ty in the Coun­ty or in fur­nish­ing of any facil­i­ties or ser­vices in con­nec­tion therewith.

(B) To pub­lish or cir­cu­late, or cause to be pub­lished or cir­cu­lat­ed, any notice, state­ment or adver­tise­ment, or to announce a pol­i­cy, or to use any form of appli­ca­tion, for the pur­chase, lease, rental or financ­ing of real prop­er­ty, or to make any record of inquiry in con­nec­tion with the prospec­tive pur­chase, rental or lease of such real estate, which express­es direct­ly or indi­rect­ly any dis­crim­i­na­tion as to race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed or dis­abil­i­ty of any person.

(C) To dis­crim­i­nate in con­nec­tion with lend­ing mon­ey, guar­an­tee­ing loans, accept­ing mort­gages or oth­er­wise obtain­ing or mak­ing avail­able funds for the pur­chase, acqui­si­tion, con­struc­tion, reha­bil­i­ta­tion, repair or main­te­nance of any hous­ing accom­mo­da­tion and/or real property.

(D) To solic­it for sale, lease, or list­ing for the sale or lease, of any hous­ing accom­mo­da­tion and/or real prop­er­ty on the grounds of loss of val­ue because of the present or prospec­tive entry into any neigh­bor­hood of any per­son or per­sons of any par­tic­u­lar race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or disability.

(E) To dis­trib­ute or cause to be dis­trib­uted, writ­ten mate­r­i­al or state­ments designed to induce any own­er of any hous­ing accom­mo­da­tion and/or real prop­er­ty to sell or lease his or her prop­er­ty because of any present or prospec­tive change in the race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or dis­abil­i­ty of per­sons in the neighborhood.

(F) To make any mis­rep­re­sen­ta­tions con­cern­ing the list­ing for sale or the antic­i­pat­ed list­ing for sale or the sale of any hous­ing accom­mo­da­tion and/or real prop­er­ty for the pur­pose of induc­ing or attempt­ing to induce the sale or list­ing for sale of any hous­ing accom­mo­da­tion and/or real prop­er­ty by rep­re­sent­ing that the pres­ence or antic­i­pat­ed pres­ence of per­sons of any par­tic­u­lar race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or dis­abil­i­ty in the area will or may result in the low­er­ing of prop­er­ty val­ues in the block, neigh­bor­hood or area in which the prop­er­ty is located.

(G) For an own­er to solic­it any real estate bro­ker to sell, rent or oth­er­wise deal with such owner’s hous­ing accom­mo­da­tions and/or real prop­er­ty with any lim­i­ta­tion on its sale based on race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed or disability.

(H) For an own­er to refuse to sell, rent, or oth­er­wise deal with any hous­ing accom­mo­da­tion and/or real prop­er­ty because of race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or dis­abil­i­ty of the pro­posed buy­er or tenant.

Unless a dif­fer­ent mean­ing clear­ly appears from the con­text, the fol­low­ing terms shall have the mean­ing as described in this Sec­tion and as used in this Code:

(A) “Decent, San­i­tary, Health­ful Stan­dard Liv­ing Quar­ters”.  “Decent, san­i­tary, health­ful stan­dard liv­ing quar­ters” is hous­ing which is in sound, clean, and weath­er tight con­di­tion in con­for­mance with applic­a­ble local, state, and nation­al codes.

(B) “Dis­crim­i­nate”.  The terms “dis­crim­i­nate” or “dis­crim­i­na­tion” mean any dif­fer­ence expressed in any way toward a per­son or per­sons in the terms of the sale, exchange, lease, rental or financ­ing for hous­ing accom­mo­da­tion and/or real prop­er­ty in regard to such sale, exchange, rental, lease or finance because of race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or dis­abil­i­ty of such person.

(C) “Finan­cial Insti­tu­tion”.  The term “finan­cial insti­tu­tion” means any per­son, insti­tu­tion or busi­ness enti­ty of any kind which loans mon­ey to per­sons and receives as secu­ri­ty for said loans a secured inter­est of any kind in the real prop­er­ty of the borrower.

(D) “Hous­ing Accom­mo­da­tion”.  The term “hous­ing accom­mo­da­tion” includes any build­ing, struc­ture, or por­tion there­of which is used or occu­pied, main­tained, arranged or designed to be used or occu­pied as a home, res­i­dence or sleep­ing place of one (1) or more human beings, or any real estate so used, designed or intend­ed for such use.

(E) “Own­er”.  An “own­er” means any person/persons who hold legal or equi­table title to, or own any ben­e­fi­cial inter­est in any real prop­er­ty or who hold legal or equi­table title to shares of, or hold any ben­e­fi­cial inter­est in any real estate coop­er­a­tive which owns any real prop­er­ty and/or hous­ing accommodations.

(F) “Real Estate Bro­ker”.  The term “real estate bro­ker” means any per­son, part­ner­ship, asso­ci­a­tion, cor­po­ra­tion and/or agent there­of, who for a fee or oth­er valu­able con­sid­er­a­tion offers, sells, pur­chas­es, exchanges or rents, or nego­ti­ates for the sale, pur­chase, exchange or rental of a hous­ing accom­mo­da­tion and/or real prop­er­ty of anoth­er, or col­lects rental for the use of hous­ing accom­mo­da­tion and/or real prop­er­ty of another.

(G) “Real Prop­er­ty”. The term “real prop­er­ty” means any real estate, vacant land, build­ing, struc­ture or hous­ing accom­mo­da­tions with­in the cor­po­rate lim­its of the County.

(A) In fur­ther­ing the pol­i­cy of the State of Illi­nois as expressed in its Con­sti­tu­tion and oth­er laws; in order that the safe­ty and gen­er­al wel­fare, peace and health of all the inhab­i­tants of the Coun­ty may be ensured, it is here­by declared the pol­i­cy of the Coun­ty to assure equal oppor­tu­ni­ty to all res­i­dents, regard­less of race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or phys­i­cal dis­abil­i­ty to live in decent, san­i­tary, health­ful, stan­dard liv­ing quarters.

(B)  It is the pol­i­cy of the Coun­ty that no own­er, lessee, sub-lessee, assignee, man­ag­ing agent, or oth­er per­son, firm or cor­po­ra­tion hav­ing the right to sell, rent, lease (or oth­er­wise con­trol) any hous­ing accom­mo­da­tion and/or real prop­er­ty with­in the Coun­ty, or any agent of these shall refuse to sell, rent, lease, or oth­er­wise deny to or with­hold from any per­son or group of per­sons such hous­ing accom­mo­da­tions and/or real prop­er­ty because of race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or dis­abil­i­ty of such per­son or per­sons or dis­crim­i­nate against any per­son or per­sons because of race, col­or, reli­gion, nation­al ori­gin or ances­try, sex, creed, or dis­abil­i­ty in the con­di­tions, terms, priv­i­leges of the sale, rental or lease of any hous­ing accom­mo­da­tion and/or real prop­er­ty or in the fur­nish­ing of facil­i­ties and/or ser­vices in con­nec­tion therewith.

(C) Relo­ca­tion shall be car­ried out in a man­ner that will pro­mote max­i­mum choice with­in the community’s total hous­ing sup­ply; lessen racial, eth­nic, and eco­nom­ic con­cen­tra­tions; and facil­i­tate deseg­re­ga­tion and racial­ly inclu­sive pat­terns of occu­pan­cy and use of pub­lic and pri­vate facilities.

(A) If the Coun­ty denies the request, the Coun­ty shall noti­fy the per­son mak­ing the request in writ­ing of:

  1. the deci­sion to deny the request;
  2. the rea­sons for the denial, includ­ing a detailed fac­tu­al basis for the appli­ca­tion of any exemp­tion claim;
  3. the names and titles or posi­tions of each per­son respon­si­ble for the denial;
  4. the right to review by the Pub­lic Access Coun­selor and the address and phone num­ber for the Pub­lic Access Coun­selor; and
  5. he right to judi­cial review.

If an exemp­tion is claimed, then the denial must include the spe­cif­ic rea­sons for the denial, includ­ing a detailed fac­tu­al basis and a cita­tion to sup­port a legal authority.

(B) If the Coun­ty asserts an exemp­tion under Sub­sec­tion (1)(c) or (1)(f) of Sec­tion 7 of the Free­dom of Infor­ma­tion Act, it shall, with­in the time peri­ods pro­vid­ed for Respon­dent to request, pro­vide writ­ten notice to the per­son mak­ing the request and the Pub­lic Access Coun­selor of its intent to deny the request in whole or in part.  The notice shall include:

  1. a copy of the request for access to records;
  2. the pro­posed response from the County;
  3. a detailed sum­ma­ry of the County’s basis for assert­ing its exemption.

If the Pub­lic Access Coun­selor deter­mines that fur­ther inquiry is war­rant­ed, the pro­ce­dures set forth in the Free­dom of Infor­ma­tion Act, as amend­ed from time to time, regard­ing the review of denials shall be applic­a­ble.  Times for response com­pli­ance by the Coun­ty to the request shall be tolled until the Pub­lic Access Coun­selor con­cludes his or her inquiry.

If any record exempt from dis­clo­sure con­tains mate­r­i­al which is not exempt, the infor­ma­tion which is exempt shall be delet­ed and the remain­ing infor­ma­tion shall be avail­able for inspec­tion and copying.

A request for all records with­in a cat­e­go­ry shall be grant­ed unless the request con­sti­tutes an undue bur­den upon the Coun­ty.  Pri­or to deny­ing a request based upon the bur­den­some nature of the request, an oppor­tu­ni­ty to nar­row the request to man­age­able pro­por­tions shall be pro­vid­ed.  If the attempt to nar­row the request fails, the request may be denied because com­pli­ance will undu­ly bur­den the oper­a­tions of the Coun­ty and the bur­den out­weighs the pub­lic inter­est in the infor­ma­tion.  The denial shall be in writ­ing, spec­i­fy­ing the rea­sons why com­pli­ance will be undu­ly bur­den­some and the extent to which com­pli­ance will so bur­den the oper­a­tions of the Coun­ty.  Repeat­ed requests from the same per­son for the same records that are unchanged or iden­ti­cal to records pre­vi­ous­ly pro­vid­ed are prop­er­ly denied under the Free­dom of Infor­ma­tion Act shall be deemed undu­ly bur­den­some under this Section.

The Coun­ty Clerk shall estab­lish and main­tain a cen­tral file, open to the pub­lic, of all denials of requests for records which shall be indexed accord­ing to the exemp­tion uti­lized to deny a request for records, and to the extent pos­si­ble, accord­ing to the types of records requested.

The Coun­ty Clerk shall deter­mine when the estab­lished fees are sub­ject to waiv­er or reduc­tion because the release of the request­ed infor­ma­tion is in the pub­lic interest.

The Coun­ty shall respond to a request for records to be used for a com­mer­cial pur­pose with­in twen­­­ty-one (21) work­ing days after receipt.  The response shall (1) pro­vide to the per­son mak­ing the request an esti­mate of the time required by the Coun­ty to pro­vide the records request­ed and an esti­mate of the fees to be charged, which the Coun­ty may require the per­son to pay in full before copy­ing the request­ed doc­u­ments, (2) deny the request pur­suant to one (1) or more of the exemp­tions set out in the Free­dom of Infor­ma­tion Act, 5 ILCS 140/1 et seq., (3) noti­fy the per­son mak­ing the request that the request is undu­ly bur­den­some and extend an oppor­tu­ni­ty to the per­son mak­ing the request to attempt to reduce the request to man­age­able por­tions, or (4) pro­vide the records requested.

Unless the records are exempt from dis­clo­sure, the Coun­ty shall com­ply with a com­mer­cial request with­in a rea­son­able peri­od con­sid­er­ing the size and com­plex­i­ty of the request, and giv­ing pri­or­i­ty to records request­ed for non-com­mer­­­cial purposes.

It is unlaw­ful for a per­son to know­ing­ly obtain a pub­lic record for a com­mer­cial pur­pose with­in dis­clos­ing that it is for a com­mer­cial pur­pose, and any per­son obtain­ing a pub­lic record for com­mer­cial pur­pose with­out dis­clos­ing that it is for a com­mer­cial pur­pose shall be fined in accor­dance with the Coun­ty Code. 

All requests to inspect or copy records or doc­u­ments pre­pared, main­tained or under the con­trol of the Coun­ty shall be made in the fol­low­ing manner:

(A) All requests shall be in writ­ing, shall state with rea­son­able par­tic­u­lar­i­ty what records are to be inspect­ed or copied, shall state whether the records are request­ed for a com­mer­cial pur­pose, and shall be signed by the per­son mak­ing the request.  The request may be, but is not required to be, sub­mit­ted on a form pro­vid­ed by the County.

(B) The writ­ten request shall be sub­mit­ted to the Coun­ty Clerk or to the May­or.  If nei­ther the Coun­ty Clerk nor the May­or is avail­able, the request shall be sub­mit­ted to any employ­ee of the Coun­ty act­ing under the direc­tion of the Coun­ty Clerk.

(C) The Offi­cer receiv­ing the request shall date stamp the request and indi­cate the date by which a response to the request must be made.

(D) Each request for oth­er than com­mer­cial pur­pos­es shall be grant­ed or denied in writ­ing with­in five (5) busi­ness days after its receipt by the Coun­ty, except as here­after stat­ed.  The fail­ure to grant or deny a request with­in five (5) busi­ness days shall oper­ate as a denial, except as pro­vid­ed here­in below.

(E) The time lim­it set forth here­in above may be extend­ed for an addi­tion­al five (5) busi­ness days by notice in writ­ing to the per­son mak­ing the request of the five (5) busi­ness days exten­sion.  The noti­fi­ca­tion shall state the reason(s) for the five (5) busi­ness day’s exten­sion and con­tain a date cer­tain on which the request­ed record(s) will be avail­able.  The fail­ure to grant or deny a request with­in the addi­tion­al five (5) busi­ness days shall oper­ate as a denial.  The per­son mak­ing the request and the Coun­ty may agree in writ­ing to extend the time for com­pli­ance for a peri­od to be deter­mined by the par­ties.  If the per­son mak­ing the request and the Coun­ty agree to extend the peri­od for com­pli­ance, a fail­ure by the Coun­ty to com­ply with any pre­vi­ous dead­lines shall not be treat­ed as a denial of the request for the records.

(F) Charges for copies of records and/or doc­u­ments shall be imposed in accor­dance with the following:

  1. No fees shall be charged for the first fifty (50) pages of black and white, let­ter or legal sized copies requested.
  2. Fif­teen Cents ($0.15) for one-sided page for each black and white, let­ter, legal sized or 11” x 17” copy requested.
  3. One Dol­lar ($1.00) for each cer­ti­fied copy requested.
  4. Ten Cents ($0.10) for each audio recording.

(G) It shall be the respon­si­bil­i­ty of the per­son mak­ing the request to pick up the request­ed doc­u­ments at the Coun­ty­Build­ing.  If the per­son mak­ing the request asks the Coun­ty to mail the doc­u­ments, he or she shall pro­vide the Coun­ty with his/her cor­rect mail­ing address so as to effi­cient­ly process all requests.  Copies of records request­ed to be mailed will be for­ward­ed Unit­ed States Cer­ti­fied Mail to the address pro­vid­ed.  Pre-pay­­­ment of Two Dol­lars Fifty Cents ($2.50) per ounce shall be required.

(H) When a per­son requests a copy of a record main­tained in an elec­tron­ic for­mat, the Coun­ty shall fur­nish it in the elec­tron­ic for­mat spec­i­fied by the per­son mak­ing the request, if fea­si­ble.  If it is not fea­si­ble to fur­nish the pub­lic records in the spec­i­fied elec­tron­ic for­mat, then the Coun­ty shall fur­nish it in the for­mat in which it is main­tained by the Coun­ty, or in paper for­mat at the option of the per­son mak­ing the request.

The Coun­ty shall promi­nent­ly dis­play at the Coun­ty Clerk’s office, dis­play on its web­site, make avail­able for inspec­tion and copy­ing, and send through the mail as request­ed, each of the following:

(A) A brief descrip­tion of the Coun­ty, which will include, but not be lim­it­ed to a block dia­gram giv­ing its func­tion­al depart­ments, the total amount of its oper­at­ing bud­get, the num­ber and loca­tion of all of its sep­a­rate offices, the approx­i­mate num­ber of full and part-time employ­ees and the iden­ti­fi­ca­tion and mem­ber­ship of any board, com­mis­sion, com­mit­tee or coun­cil which oper­ates in an advi­so­ry capac­i­ty rel­a­tive to the oper­a­tion of the Coun­ty, or which exer­cis­es con­trol over its poli­cies or pro­ce­dures; and

(B) A brief descrip­tion of the meth­ods where­by the pub­lic may request infor­ma­tion and pub­lic records, a direc­to­ry des­ig­nat­ing the Free­dom of Infor­ma­tion offi­cers, the address where request for pub­lic records should be direct­ed, and the fees relat­ing thereto.

(A) The Coun­ty Admin­is­tra­tive Assis­tant is here­by des­ig­nat­ed to act as Free­dom of Infor­ma­tion Offi­cer.  The Offi­cer shall receive requests sub­mit­ted to the Coun­ty under the Free­dom of Infor­ma­tion Act, insure that the Coun­ty responds to requests in a time­ly fash­ion, and issue respons­es under the Free­dom of Infor­ma­tion Act.  The Free­dom of Infor­ma­tion offi­cer shall devel­op a list of doc­u­ments or cat­e­gories of records that the Coun­ty shall imme­di­ate­ly dis­close upon request.

(B) Upon receiv­ing a request for a pub­lic record, the Free­dom of Infor­ma­tion Offi­cer shall:

  1. Note the date the Coun­ty receives the writ­ten request;
  2. Com­pute the date on which the peri­od for response will expire and make a nota­tion of that date on the writ­ten request;
  3. Main­tain an elec­tron­ic or paper copy of the writ­ten request includ­ing all doc­u­ments sub­mit­ted with the request until the request has been com­plied with or denied; and
  4. Cre­ate a file for the reten­tion of the orig­i­nal request, a copy of the response, a record of writ­ten com­mu­ni­ca­tions with the per­son mak­ing the request, and a copy of oth­er com­mu­ni­ca­tions regard­ing the request.

(C) The Free­dom of Infor­ma­tion Act offi­cers shall suc­cess­ful­ly com­plete an elec­tron­ic train­ing cur­ricu­lum to be devel­oped by the Pub­lic Access Coun­selor in the office of the Attor­ney Gen­er­al of the State of Illi­nois and there­after suc­cess­ful­ly com­plete an annu­al train­ing pro­gram.  There­after when a new Free­dom of Infor­ma­tion offi­cer is des­ig­nat­ed by the Coun­ty, that per­son shall suc­cess­ful­ly com­plete the elec­tron­ic train­ing cur­ricu­lum with­in thir­ty (30) days after assum­ing the posi­tion.  Suc­cess­ful com­ple­tion of the required train­ing cur­ricu­lum with­in the peri­ods pro­vid­ed shall be a pre­req­ui­site to con­tin­ue serv­ing as a Free­dom of Infor­ma­tion officer.

To the extent required by the Free­dom of Infor­ma­tion Act, 5 ILCS 140–1 et seq. the Coun­ty shall make avail­able to any per­son for inspec­tion or copy­ing all pub­lic records, except as oth­er­wise pro­vid­ed in Sec­tion 7of the Free­dom of Infor­ma­tion Act, 5 ILCSA 140/7.

This Pol­i­cy does not super­sede any more restric­tive law, rule, or reg­u­la­tion regard­ing the col­lec­tion, use, or dis­clo­sure of Social Secu­ri­ty Num­bers. [NOTE:  This Pol­i­cy is to com­ply with Pub­lic Act 096‑9874 of the State of Illi­nois, cit­ed as the Iden­ti­ty Pro­tec­tion Act, and cod­i­fied as Title 30, Act 5, Sec­tion 1, et seq., as now or here­after amended.]

The Pri­va­cy Pol­i­cy adopt­ed in this Divi­sion and Chap­ter shall be sub­ject to amend­ment from time to time by the Coun­ty Com­mis­sion­ers as the Coun­ty Com­mis­sion­ers shall deem nec­es­sary in its sole dis­cre­tion in order to main­tain the County’s com­pli­ance with the Illi­nois Iden­ti­ty Pro­tec­tion Act as now or here­after amended.

Any per­son who vio­lates any por­tion of this Arti­cle, as now or here­after amend­ed, shall be sub­ject to a fine of not less than One Hun­dred Dol­lars ($100.00) for the first such vio­la­tion and a fine of not less than One Thou­sand Dol­lars ($1,000.00) for each vio­la­tion thereafter.

(A) All offi­cers, employ­ees and agents of the Coun­ty iden­ti­fied as hav­ing access to Social Secu­ri­ty Num­bers in the course of per­form­ing their duties to be trained to pro­tect the con­fi­den­tial­i­ty of all Social Secu­ri­ty Num­bers.  Train­ing shall include instruc­tions on the prop­er han­dling of infor­ma­tion that con­tains Social Secu­ri­ty Num­bers from the time of col­lec­tion through the destruc­tion of the information.

(B) Only employ­ees who are required to use or han­dle infor­ma­tion or doc­u­ments that con­tain Social Secu­ri­ty Num­bers have access to such infor­ma­tion or documents.

(C) Social Secu­ri­ty Num­bers request­ed from an indi­vid­ual shall be pro­vid­ed in a man­ner that makes the Social Secu­ri­ty Num­ber eas­i­ly redact­ed if required to be released as part of a pub­lic records’ request.

(D) When col­lect­ing a Social Secu­ri­ty Num­ber or upon request by the indi­vid­ual, a state­ment of the pur­pose or pur­pos­es for which the Coun­ty is col­lect­ing and using the Social Secu­ri­ty Num­ber be provided.

(E) A writ­ten copy of this Pri­va­cy Pol­i­cy, and any amend­ment there­to, shall be filed with the Coun­ty Com­mis­sion­ers with­in thir­ty (30) days after approval of this Pol­i­cy or any amend­ment thereto.

(F) The Coun­ty shall advise its employ­ees of the exis­tence of the Pol­i­cy and make a copy of this Pol­i­cy avail­able to each employ­ee, and shall also make this Pri­va­cy Pol­i­cy avail­able to any mem­ber of the pub­lic, upon request and at no charge for a sin­gle copy of this Pri­va­cy Pol­i­cy.  If the Coun­ty amends this Pri­va­cy Pol­i­cy, then the Coun­ty shall also advise its employ­ees of the exis­tence of the amend­ed Pol­i­cy and make a copy of the amend­ed Pol­i­cy avail­able to each employee.

Begin­ning imme­di­ate­ly on the effec­tive date of the County’s autho­riz­ing Ordi­nance, no offi­cer or employ­ee of the Coun­ty may encode or embed a Social Secu­ri­ty Num­ber in or on a card or doc­u­ment, includ­ing, but not lim­it­ed to, using a bar code, chip, mag­net­ic strip, RFID tech­nol­o­gy, or oth­er tech­nol­o­gy, in place of remov­ing the Social Secu­ri­ty Num­ber as required by this Policy.

If a fed­er­al law takes effect requir­ing any fed­er­al agency to estab­lish a nation­al unique patient health iden­ti­fi­er pro­gram, the Coun­ty shall fol­low that law.

(A) This pol­i­cy does not apply to the col­lec­tion, use, or dis­clo­sure of a Social Secu­ri­ty Num­ber as required by State or Fed­er­al law, rule, or regulation.

(B) This pol­i­cy does not apply to doc­u­ments that are required to be open to the pub­lic under any State or Fed­er­al law, rule, or reg­u­la­tion, applic­a­ble case law, Supreme Court Rule, or the Con­sti­tu­tion of the State of Illinois.

Notwith­stand­ing any oth­er pro­vi­sion of this pol­i­cy to the con­trary, all offi­cers and employ­ees of the Coun­ty must com­ply with the pro­vi­sions of any oth­er State law with respect to allow­ing the pub­lic inspec­tion and copy­ing of infor­ma­tion or doc­u­ments con­tain­ing all or any por­tion of an individual’s Social Secu­ri­ty Num­ber.  All offi­cers and employ­ees of the Coun­ty must redact Social Secu­ri­ty Num­bers from the infor­ma­tion or doc­u­ments before allow­ing the pub­lic inspec­tion or copy­ing of the infor­ma­tion or documents.

 (A) No offi­cer or employ­ee of the Coun­ty shall do any of the following:

  1. Pub­licly post or pub­licly dis­play in any man­ner an individual’s Social Secu­ri­ty Number.
  2. Print an individual’s Social Secu­ri­ty Num­ber on any card required for the indi­vid­ual to access prod­ucts or ser­vices pro­vid­ed by the per­son or entity.
  3. Require an indi­vid­ual to trans­mit his or her Social Secu­ri­ty Num­ber over the Inter­net, unless the con­nec­tion is secure or the Social Secu­ri­ty Num­ber is encrypted.
  4. Print an individual’s Social Secu­ri­ty Num­ber on any mate­ri­als that are mailed to the indi­vid­ual, through the Unit­ed States Postal Ser­vice, any pri­vate mail ser­vice, elec­tron­ic mail, or a sim­i­lar method of deliv­ery, unless Illi­nois or fed­er­al law requires the Social Secu­ri­ty Num­ber to be on the doc­u­ment to be mailed.  Notwith­stand­ing any pro­vi­sion in this Sec­tion to the con­trary, Social Secu­ri­ty Num­bers may be includ­ed in appli­ca­tions and forms sent by mail, includ­ing, but not lim­it­ed to, any mate­r­i­al mailed in con­nec­tion with the admin­is­tra­tion of the Illi­nois Unem­ploy­ment Insur­ance Act, any mate­r­i­al mailed in con­nec­tion with any tax admin­is­tered by the Illi­nois Depart­ment of Rev­enue, and doc­u­ments sent as part of an appli­ca­tion or enroll­ment process or to estab­lish, amend, or ter­mi­nate an account, con­tract, or pol­i­cy or to con­firm the accu­ra­cy of the Social Secu­ri­ty Num­ber.  A Social Secu­ri­ty Num­ber that may per­mis­si­bly be mailed under this Sec­tion may not be print­ed, in whole or in part, on a post­card or oth­er mail­er that does not require an enve­lope or be vis­i­ble on an enve­lope with­out the enve­lope hav­ing been opened.

(B) Except as oth­er­wise pro­vid­ed in this pol­i­cy, begin­ning imme­di­ate­ly on the effec­tive date of the County’s autho­riz­ing Ordi­nance, no offi­cer or employ­ee of the Coun­ty shall do any of the following:

  1. Col­lect, use, or dis­close a Social Secu­ri­ty num­ber from an indi­vid­ual, unless (i) required to do so under State or Fed­er­al law, rules, or reg­u­la­tions, or the col­lec­tion, use, or dis­clo­sure of the Social Secu­ri­ty Num­ber is oth­er­wise nec­es­sary for the per­for­mance of that agency’s duties and respon­si­bil­i­ties; (ii) the need and pur­pose for the Social Secu­ri­ty Num­ber is doc­u­ment­ed before col­lec­tion of the Social Secu­ri­ty Num­ber; and (iii) the Social Secu­ri­ty Num­ber col­lect­ed is rel­e­vant to the doc­u­ment­ed need and purpose.
  2. Require an indi­vid­ual to use his or her Social Secu­ri­ty Num­ber to access an Inter­net website.
  3. Use the Social Secu­ri­ty Num­ber for any pur­pose oth­er than the pur­pose for which it was collected.

(C) The pro­hi­bi­tions in sub­sec­tion (B) do not apply in the fol­low­ing circumstances:

  1. The dis­clo­sure of Social Secu­ri­ty Num­bers to agents, employ­ees, con­trac­tors, or sub­con­trac­tors of the Coun­ty or dis­clo­sure to anoth­er gov­ern­men­tal enti­ty or its agents, employ­ees, con­trac­tors, or sub­con­trac­tors if dis­clo­sure is nec­es­sary in order for the enti­ty to per­form its duties and respon­si­bil­i­ties; and, if dis­clos­ing to a con­trac­tor or sub­con­trac­tor, pri­or to such dis­clo­sure, the offi­cer or employ­ee of the Coun­ty must first receive from the con­trac­tor or sub­con­trac­tor a copy of the contractor’s or subcontractor’s pol­i­cy that sets forth how the require­ments imposed under this Pol­i­cy on the Coun­ty to pro­tect an individual’s Social Secu­ri­ty Num­ber will be achieved.
  2. The dis­clo­sure of Social Secu­ri­ty Num­bers pur­suant to a court order, war­rant, or subpoena.
  3. The col­lec­tion, use, or dis­clo­sure of Social Secu­ri­ty Num­bers in order to ensure the safe­ty of: Coun­ty employ­ees; per­sons com­mit­ted to cor­rec­tion­al facil­i­ties, local jails, and oth­er law enforce­ment facil­i­ties or reten­tion cen­ters; wards of the State; and all per­sons work­ing in or vis­it­ing a Coun­ty facility.
  4. The col­lec­tion, use, or dis­clo­sure of Social Secu­ri­ty Num­bers for Inter­nal ver­i­fi­ca­tion or admin­is­tra­tive purposes.
  5. The col­lec­tion or use of Social Secu­ri­ty Num­bers to inves­ti­gate or pre­vent fraud, to con­duct back­ground checks, to col­lect a debt, to obtain a cred­it report from a con­sumer report­ing agency under the fed­er­al Fair Cred­it Report­ing Act, to under­take any per­mis­si­ble pur­pose that is enu­mer­at­ed under the fed­er­al Gramm Leach Bliley Act, or to locate a miss­ing per­son, a lost rel­a­tive, or a per­son who is due a ben­e­fit such as a pen­sion ben­e­fit or an unclaimed prop­er­ty benefit.

(D) Any stan­dards of the Coun­ty for the col­lec­tion, use, or dis­clo­sure of Social Secu­ri­ty Num­bers that are stricter than the stan­dards under this Pol­i­cy with respect to the pro­tec­tion of those Social Secu­ri­ty Num­bers, then, in the event of any con­flict with the pro­vi­sions of this Pol­i­cy, the stricter stan­dards adopt­ed by the Coun­ty shall control.

Per­son” means any indi­vid­ual in the employ of the County.

Pol­i­cy” or “Pri­va­cy Pol­i­cy” means this doc­u­ment, as now or here­after amended.

Pub­licly post” or “pub­licly dis­play” means to inten­tion­al­ly com­mu­ni­cate or oth­er­wise inten­tion­al­ly make avail­able to the gen­er­al public.

Social Secu­ri­ty Num­ber” means the nine (9) dig­it num­ber assigned to an indi­vid­ual by the Unit­ed States Social Secu­ri­ty Admin­is­tra­tion for the pur­pos­es autho­rized or required under the Unit­ed States Social Secu­ri­ty Act of August 14, 1935, as amend­ed (Pub­lic Law 74–271).