A Deputy under this Article is defined as such Commissioned Union County paid Deputy Sheriffs who are engaged in patrol, law enforcement, and criminal investigation duties and responsibilities of the Union County Sheriff’s Office. (Ord. No. 12–8‑80)
The Union County Board of Commissioners hereby provides for all Union County paid deputies, other than special deputies, employed on a full-time basis in the office of the Sheriff to be appointed, promoted, disciplined and discharged pursuant to recognized merit principles of public employment. (Ord. No. 01–19–81).
At the request of the Sheriff or at its own discretion, the Commission may inspect and investigate those phases of the Sheriff’s Office personnel management program which are within its purview. The Commission may report on its findings to the Union County Board of Commissioners.
(A) Maintain such personnel records and files as are necessary to execute its responsibilities. These records and files shall be confidential, except that any officer shall be permitted, on request, to examine his graded written examinations and efficiency reports, and except that, where practical, an unsuccessful applicant shall be informed of the reason for his rejection upon written request for such information.
(B) Keep and maintain the minutes of all meetings and report the decisions rendered to appropriate parties.
(C) Carefully compile and maintain a transcript of all disciplinary proceedings.
(D) Keep and maintain all other records and files necessary for the proper administration and operation of the Commission’s business, including any information required for compliance with the requests of the County Board of Commissioners for reports of activity.
Whenever changes in the Rules, Regulations and Procedures of the Commission are to be considered, all three (3) members must be in attendance. The Commission may revise or amend these Rules and Regulations after the Sheriff and a representative of the Merit Deputies have been notified of the proposed changes and they have been afforded an opportunity to comment formally on such changes. However, a unanimous vote of all three (3) commission members shall be required to revise the Rules, Regulations and Procedures of the Commission.
On all matters brought before the Commission, the concurrence of at least two (2) members of the Commission shall be necessary for a decision, and the action of such a majority shall be the act of the Commission.
Other meetings of the Commission shall be held on call by the Chairman, or Sheriff, or upon the call of two (2) members of the Commission. The Chairman must notify each of the Commission members, specifying the time and place of such meetings, at least three (3) days prior to the meeting, except in cases of emergency and by waiver of notice by all members. All commission meetings shall be conducted under “Robert’s Rules of Order” and the Open Meetings Act, as amended.
The Commission shall maintain its office at the County Building in Jonesboro, Illinois, where its files and records shall be kept. The Merit Commission is authorized to employ such technical, secretarial and clerical assistants as may be necessary to transact its business and to fix their compensation and reimbursement for expenses incurred, subject to approval of the County Board of Commissioners. (Ord. No. 12–8‑80).
If a vacancy occurs in the office of a commissioner, the Sheriff, with the approval of a majority of the members of the County Board, shall appoint a suitable person to serve the unexpired portion of that commissioner’s term. If the Sheriff fails to appoint a person to fill the vacancy within thirty (30) days, the Chairman of the County Board shall appoint a person to fill the unexpired portion of the term, with the approval of a majority of the members of the County Board. (See 55 ILCS 5/3–8003).
The Sheriff shall appoint three (3) commissioners with the advice and consent of the County Board. The term of office shall be six (6) years with one term of office expiring every two (2) years. No more than two (2) commissioners shall be from the same political party. The members of the Merit Commission shall receive Twenty-Five Dollars ($25.00) per diem for compensation for their services and shall be reimbursed for reasonable and necessary expenses. (See 55 ILCS 5/8003)