Code of Ordinances

of Union County, Illinois.

Ordinance Chapter: Division I - Administration

A Deputy under this Arti­cle is defined as such Com­mis­sioned Union Coun­ty paid Deputy Sher­iffs who are engaged in patrol, law enforce­ment, and crim­i­nal inves­ti­ga­tion duties and respon­si­bil­i­ties of the Union Coun­ty Sheriff’s Office.  (Ord. No. 12–8‑80)

The Union Coun­ty Board of Com­mis­sion­ers here­by pro­vides for all Union Coun­ty paid deputies, oth­er than spe­cial deputies, employed on a full-time basis in the office of the Sher­iff to be appoint­ed, pro­mot­ed, dis­ci­plined and dis­charged pur­suant to rec­og­nized mer­it prin­ci­ples of pub­lic employ­ment.  (Ord. No. 01–19–81).

At the request of the Sher­iff or at its own dis­cre­tion, the Com­mis­sion may inspect and inves­ti­gate those phas­es of the Sheriff’s Office per­son­nel man­age­ment pro­gram which are with­in its purview.  The Com­mis­sion may report on its find­ings to the Union Coun­ty Board of Commissioners.

The Com­mis­sion shall:

(A) Main­tain such per­son­nel records and files as are nec­es­sary to exe­cute its respon­si­bil­i­ties.  These records and files shall be con­fi­den­tial, except that any offi­cer shall be per­mit­ted, on request, to exam­ine his grad­ed writ­ten exam­i­na­tions and effi­cien­cy reports, and except that, where prac­ti­cal, an unsuc­cess­ful appli­cant shall be informed of the rea­son for his rejec­tion upon writ­ten request for such information.

(B) Keep and main­tain the min­utes of all meet­ings and report the deci­sions ren­dered to appro­pri­ate parties.

(C) Care­ful­ly com­pile and main­tain a tran­script of all dis­ci­pli­nary proceedings.

(D) Keep and main­tain all oth­er records and files nec­es­sary for the prop­er admin­is­tra­tion and oper­a­tion of the Commission’s busi­ness, includ­ing any infor­ma­tion required for com­pli­ance with the requests of the Coun­ty Board of Com­mis­sion­ers for reports of activity.

When­ev­er changes in the Rules, Reg­u­la­tions and Pro­ce­dures of the Com­mis­sion are to be con­sid­ered, all three (3) mem­bers must be in atten­dance.  The Com­mis­sion may revise or amend these Rules and Reg­u­la­tions after the Sher­iff and a rep­re­sen­ta­tive of the Mer­it Deputies have been noti­fied of the pro­posed changes and they have been afford­ed an oppor­tu­ni­ty to com­ment for­mal­ly on such changes.  How­ev­er, a unan­i­mous vote of all three (3) com­mis­sion mem­bers shall be required to revise the Rules, Reg­u­la­tions and Pro­ce­dures of the Commission.

On all mat­ters brought before the Com­mis­sion, the con­cur­rence of at least two (2) mem­bers of the Com­mis­sion shall be nec­es­sary for a deci­sion, and the action of such a major­i­ty shall be the act of the Commission.

At meet­ings, two (2) mem­bers of the Com­mis­sion shall con­sti­tute a quo­rum to con­duct the busi­ness of the Commission.

Oth­er meet­ings of the Com­mis­sion shall be held on call by the Chair­man, or Sher­iff, or upon the call of two (2) mem­bers of the Com­mis­sion.  The Chair­man must noti­fy each of the Com­mis­sion mem­bers, spec­i­fy­ing the time and place of such meet­ings, at least three (3) days pri­or to the meet­ing, except in cas­es of emer­gency and by waiv­er of notice by all mem­bers.  All com­mis­sion meet­ings shall be con­duct­ed under “Robert’s Rules of Order” and the Open Meet­ings Act, as amended.

The Com­mis­sion shall main­tain its office at the Coun­ty Build­ing in Jones­boro, Illi­nois, where its files and records shall be kept.  The Mer­it Com­mis­sion is autho­rized to employ such tech­ni­cal, sec­re­tar­i­al and cler­i­cal assis­tants as may be nec­es­sary to trans­act its busi­ness and to fix their com­pen­sa­tion and reim­burse­ment for expens­es incurred, sub­ject to approval of the Coun­ty Board of Com­mis­sion­ers.  (Ord. No. 12–8‑80).

The offi­cers of the Mer­it Com­mis­sion shall be: Chair­man, Vice-Chair­­­man and Secretary.

(A) All offi­cers shall be elect­ed by a sim­ple major­i­ty vote of the Mer­it Commission.

(B) The term of office of said offi­cers shall be two (2) years or until the term of office as a mem­ber of the Com­mis­sion shall expire, whichev­er peri­od is shorter.

(C) The Chair­man shall pre­side at all meet­ings and shall per­form all duties required of him by these Rules and Regulations.

(D) The Vice-Chair­­­man shall pre­side at meet­ings in the absence or dis­abil­i­ty of the Chairman.

(E) The Sec­re­tary shall keep the min­utes and records of the Commission.

If a vacan­cy occurs in the office of a com­mis­sion­er, the Sher­iff, with the approval of a major­i­ty of the mem­bers of the Coun­ty Board, shall appoint a suit­able per­son to serve the unex­pired por­tion of that commissioner’s term.  If the Sher­iff fails to appoint a per­son to fill the vacan­cy with­in thir­ty (30) days, the Chair­man of the Coun­ty Board shall appoint a per­son to fill the unex­pired por­tion of the term, with the approval of a major­i­ty of the mem­bers of the Coun­ty Board.  (See 55 ILCS 5/3–8003).

The Sher­iff shall appoint three (3) com­mis­sion­ers with the advice and con­sent of the Coun­ty Board.  The term of office shall be six (6) years with one term of office expir­ing every two (2) years.  No more than two (2) com­mis­sion­ers shall be from the same polit­i­cal par­ty.  The mem­bers of the Mer­it Com­mis­sion shall receive Twen­­­ty-Five Dol­lars ($25.00) per diem for com­pen­sa­tion for their ser­vices and shall be reim­bursed for rea­son­able and nec­es­sary expens­es.  (See 55 ILCS 5/8003)

The Union Coun­ty Board does here­by estab­lish the Union Coun­ty Sheriff’s Office Mer­it Com­mis­sion effec­tive Jan­u­ary 1st, 1981.  (See 55 ILCS 5/3–8002)  (Ord. No. 12–8‑80)