(A) The County will advance to the traveler upon proper request the following:
Estimated meal expense at the per diem rate of Thirty-Six Dollars ($36.00).
Estimated single room rate for the number of nights expected to be stayed by the traveler.
(B) Where at all possible, the hotel expense should be paid in advance.
(C) When a traveler receives an advance expense check, the amount so advanced will be set up on an individual account receivable from the traveler. After five (5) working days, the traveler must turn in all receipts and settle his account with the County. If the traveler owes the County, he must submit payment immediately or the County will deduct any such debt from the payroll check of the traveler.