The Coun­ty Clerk or his or her designee is here­by autho­rized to destroy the audio and video record­ings of those closed ses­sions for which:

(A) The cor­po­rate author­i­ties of the Coun­ty have approved the min­utes of the closed ses­sions as to accu­rate con­tent, regard­less of whether the min­utes have been released for pub­lic review;

(B) More than eigh­teen (18) months have elapsed since the date of the closed ses­sion;

(C) There is no court order requir­ing the preser­va­tion of such record­ing; and

(D) The cor­po­rate author­i­ties of the Coun­ty have not passed a motion requir­ing the preser­va­tion of the ver­ba­tim record­ing of that meet­ing.