(A) All officers, employees and agents of the County identified as having access to Social Security Numbers in the course of performing their duties to be trained to protect the confidentiality of all Social Security Numbers. Training shall include instructions on the proper handling of information that contains Social Security Numbers from the time of collection through the destruction of the information.
(B) Only employees who are required to use or handle information or documents that contain Social Security Numbers have access to such information or documents.
(C) Social Security Numbers requested from an individual shall be provided in a manner that makes the Social Security Number easily redacted if required to be released as part of a public records’ request.
(D) When collecting a Social Security Number or upon request by the individual, a statement of the purpose or purposes for which the County is collecting and using the Social Security Number be provided.