(A) All offi­cers, employ­ees and agents of the Coun­ty iden­ti­fied as hav­ing access to Social Secu­ri­ty Num­bers in the course of per­form­ing their duties to be trained to pro­tect the con­fi­den­tial­i­ty of all Social Secu­ri­ty Num­bers.  Train­ing shall include instruc­tions on the prop­er han­dling of infor­ma­tion that con­tains Social Secu­ri­ty Num­bers from the time of col­lec­tion through the destruc­tion of the information.

(B) Only employ­ees who are required to use or han­dle infor­ma­tion or doc­u­ments that con­tain Social Secu­ri­ty Num­bers have access to such infor­ma­tion or documents.

(C) Social Secu­ri­ty Num­bers request­ed from an indi­vid­ual shall be pro­vid­ed in a man­ner that makes the Social Secu­ri­ty Num­ber eas­i­ly redact­ed if required to be released as part of a pub­lic records’ request.

(D) When col­lect­ing a Social Secu­ri­ty Num­ber or upon request by the indi­vid­ual, a state­ment of the pur­pose or pur­pos­es for which the Coun­ty is col­lect­ing and using the Social Secu­ri­ty Num­ber be provided.

(E) A writ­ten copy of this Pri­va­cy Pol­i­cy, and any amend­ment there­to, shall be filed with the Coun­ty Com­mis­sion­ers with­in thir­ty (30) days after approval of this Pol­i­cy or any amend­ment thereto.

(F) The Coun­ty shall advise its employ­ees of the exis­tence of the Pol­i­cy and make a copy of this Pol­i­cy avail­able to each employ­ee, and shall also make this Pri­va­cy Pol­i­cy avail­able to any mem­ber of the pub­lic, upon request and at no charge for a sin­gle copy of this Pri­va­cy Pol­i­cy.  If the Coun­ty amends this Pri­va­cy Pol­i­cy, then the Coun­ty shall also advise its employ­ees of the exis­tence of the amend­ed Pol­i­cy and make a copy of the amend­ed Pol­i­cy avail­able to each employee.