The Com­mis­sion shall:

(A) Main­tain such per­son­nel records and files as are nec­es­sary to exe­cute its respon­si­bil­i­ties.  These records and files shall be con­fi­den­tial, except that any offi­cer shall be per­mit­ted, on request, to exam­ine his grad­ed writ­ten exam­i­na­tions and effi­cien­cy reports, and except that, where prac­ti­cal, an unsuc­cess­ful appli­cant shall be informed of the rea­son for his rejec­tion upon writ­ten request for such information.

(B) Keep and main­tain the min­utes of all meet­ings and report the deci­sions ren­dered to appro­pri­ate parties.

(C) Care­ful­ly com­pile and main­tain a tran­script of all dis­ci­pli­nary proceedings.

(D) Keep and main­tain all oth­er records and files nec­es­sary for the prop­er admin­is­tra­tion and oper­a­tion of the Commission’s busi­ness, includ­ing any infor­ma­tion required for com­pli­ance with the requests of the Coun­ty Board of Com­mis­sion­ers for reports of activity.